Why should you use Hosted Email for Business Communication?

by james Smith Sr. Web Developer

If you are still using general mail for business then you are limiting the potential of your business.

It is only a hosted email that can be used for business communication. You can create a free mail account with any service provider like Google but generic emails look unprofessional.

Here, you can ask a question “what is a professional mail”. For example, you have a domain abc.com but you use Gmail for communication, your clients would receive mail from abc@gmail.com. It is unprofessional. Your business hosted emails should have your domain name like yourname@abc.com.

Let’s start discussing the advantages of professional mail with personalization.

1. Cost Saving:

You could find hosting your email a great idea to accommodate your growing needs. But it requires heavy investment and a team of professionals to manage the server. On the contrary, a hosted email would give you the benefits of a personal server at a discounted price.

2. Uninterrupted Communication:

You have your site and mail account on the same server. Suddenly the site goes down and with the site, your email also becomes offline. A server issue can make you offline for your customers that would get panicked on knowing about the problem. But there would be no such hassle if you use hosting service for mails.

3. Hassle-Free Use

Like any other website owner, you can also switch your server to get monetary benefits or for faster speed or any other benefit. But migrating files isn’t a job you can complete overnight. It is a time consuming and labor-intensive job. If your mail is attached to your site, you will remain disconnected from your clients until the migration completes. But if you can separate your mail account from the website, you won’t get disconnected.

4. Secure:

Email can carry documents including PDF files that could have sensitive business information. Using generic mail for sharing business info and communication could be risking the info. It is like inviting hackers to break into your mail and draw important information. But a professional mail won’t compromise on your security.

5. Domain Name:

For a website, a domain is everything. You would want to promote your domain wherever possible and try using every way to highlight your name in the competitive market. Your email account can also have your domain name if you get it hosted. In this way, you would look more professional.

6. Additional Benefits:

The business hosted emails come with additional benefits like spam protection and additional storage space to accommodate your mails. Also, you will get recovery points to restore the lost mail messages.