Why companies need employee time tracking

Employees need to keep track of the time they spend on various tasks. So for example, if you’re “on the clock” for a company or project you will need to fill out a timesheet throughout the work period. In case you’re self-employed, you may still need to account for your own time for billing purposes. There are hundreds of timecard software applications in the market but for the most part, they require you to enter your time only at the end of the week or so. This could lead to problems if you don’t enter relevant information immediately it could end up being wrong.

Certain businesses also have the requirement to track employee time and attendance. Most of these organizations are service-oriented and they bill employee time directly to the client. And others are mostly the service departments, where employee time is a direct cost to the company. Mostly businesses that require employee time tracking are as follows -

• Consulting
• Accounting
• Law Firms
• Distribution/Warehousing
• Repair Service Companies/Departments
• Auto Repair
• Installation Companies/Departments

Ways to Track Employee Time

• Paper Forms are the simplest way to track employees’ time by asking them to account for their time spent. The form is then sent to a clerk who manually enters the details into the system.
• Punch Cards are another way. Each day/week, cards with employee names need to be created and a punch clock (or clocks) is required to be located in a central and convenient location.
• Wall Mount Swipe Clocks are about similar to punch-type clocks, except that there are no paper cards to create every week. Employees use their ID cards to swipe in or out each time.
• Wall Mounted Biometric Clocks use a finger print or a hand print to identify the employee.
• Handheld / Portable devices are ideal for employees who work in the field. These clocks are an alternative to paper forms and are just as portable
• Payroll Software Data is used to generate payroll as per a set period. And in Accounting Software: Data is used for customer billing or for calculating the cost of a product.
  
  Of these options, a software application is the preferred application by businesses due to its enhanced features. Since, employee time tracking is recorded with 100% accuracy, there is no discrepancy in the hours that employees worked and as a project manager, you are in total control of the time tracking software, and you can rely on it unlike as in other traditional types of time tracking applications. Therefore, software applications help avoid time-consuming calculations which could lead to mistakes.

Such systems ensures that employees are punctual because when employees are not punctual or take too much personal time off, overall productivity suffers, and so does your bottom line. The end result hence, is less waste and more profit for the organization.

Sponsor Ads

• Ad Space Available - Rent it Now!

Report this Page

Created on Dec 31st 1969 18:00. Viewed 0 times.

Share on APSense

Comments