What Is the Best Way to Video Conference?

by Sara Cooper Tips On Video Conference Online

Sitting in front of a webcam for hours is the standard nowadays! As social distancing becomes the new normal, virtual meetings have become an important aspect of human engagement and interaction. People are preferring online video conferences instead of meeting in person.

Virtual meetings through video conferencing software, however, have a persistent drawback. Without an in-person connection, it's more difficult to generate a collaborative atmosphere, and it's easier for individuals to become distracted and tune out. In one research, around 91% of participants reported daydreaming, with 39% admitting to falling asleep! You can consider the outcomes of virtual meetings!

So, what is the best way to do online video conferencing? How to make it more engaging and productive? We’re going to discuss it in this post!

1. Set An Agenda Before Meeting

Before even the online video conferencing starts, it is extremely pivotal to allow attendees to get into the correct mindset, especially if the meeting is going to last for more than 15 minutes. Participants can arrange their contributions with the help of a meeting agenda, which further helps to balance the participation levels among all the attendees.

Create an agenda item for an issue and urge everyone to prepare and give solutions. Request that all attendees be on video mode and in a quiet place throughout the meeting; and establish ground rules for conduct.

2. Make Use of Ice Breakers!

Before getting into intricate tasks or communication, it's critical for your team to get to know one another. Making introductions entertaining is one method to accomplish this. With ice breakers (such as asking fun “get to know you” questions to your team or group), you can jumpstart dialogue and overcome shyness.

Conducting a fun icebreaker can assist to stimulate the right brain, establish the tone for creativity and participation, and make your guests comfortable speaking and engaging with one another - all of which are ideal circumstances for effective online video conferencing.

3. Find Proper Lighting

Lighting is everything because everyone wants to look clear and good on camera, isn’t it so? Meeting with a dark mysterious character over the internet isn't a pleasant experience for anyone involved with online video conferencing. So ideally, you should be in a well-lit space with natural light, overhead lighting, or lamps. When presenting yourself in front of people, proper ambient lighting is essential. Your face, especially that million-dollar deal closing smile, should be highlighted by the lighting.

4. Choose The Right Sound Options

It's crucial to decide whether you'll be utilizing your computer's microphone or a headset to do online video conferencing. A pair of earbuds, a small headset, or a non-intrusive earpiece is a great option for capturing sound the best on your end, as well as for others. Moreover, headphones are great for blocking out other noises that may be going on around you.

When you combine all of these ways or tips, you'll be better able to figure out how to present yourself effectively while doing online video conferencing. It's a crucial ability, especially when all you have is your face on a computer screen to go on.