What is tally ERP 9 and how to use it

1. What is Tally.ERP 9

Tally.ERP 9 is one of the most popular accounting software used in India. It is a complete enterprise software for small & medium enterprises.

Tally.ERP 9 is a perfect business management solution and GST software with an ideal combination of function, control and in built customisability.

Tally.ERP 9 permits business owners and their associates to interact more in accounts related discussions and is a complete product which retains its original simplicity but yet offers comprehensive business functionalities such as Accounting, Finance, Inventory, Sales, Purchase, Point of Sales, Manufacturing, Costing, Job Costing, Payroll and Branch Management along with compliance capabilities for Excise, TDS, TCS, and now GST too!

2. How to use Tally.ERP 9

Tally is nothing but accounting in digital format. Maintaining accounts in manual books, we write accounting entries as debit and credit. In Tally, we create entries the same way. So how do we do it Tally then ?

The entire thing could be pictured as installation of any machinery in the work place.

Process 1 : Installation : (Buying a machine, we first install it for using it)

Tally software can be purchased and downloaded from the Tally website. We can download a 30-day trial version if we are not sure if we want to use it yet. Tally 9 is for Windows only. We can also use Tally in Educational Mode, which allows you to learn how to use the software without having to purchase a license. Some features are restricted in this mode.

Process 2 : Navigation : (After installation is complete, we use it’s hardware supports or software supports to use the machine)

Tally.ERP 9 is designed to be navigated by using the keyboard. While we can click any option we want, everything in Tally has a keyboard shortcut. The Shortcut as we say, is usually the key displayed next to each available option. Learning how to get around with the keyboard will increase the efficiency.

Process 3 : Create a Company : (After we get some idea about the machine, we set the program for it to work )

To use Tally, we will first need to create a company in the program. Even when we are not using tally professionally, we still need to create a company using the following steps :

Step1 : In the opening menu, select "Create Company"

Step 2 : Enter Company details :

Enter the company name as it appears on banking records

Enter the company address, statutory compliance, telephone number, and email

Step 3 : Turn on "Auto Backup" to ensure that a copy of all your work is saved in case something happens to the original.

Step 4 : Choose your currency

Step 5 : If you are using Tally to just manage your accounts, then select "Accounts only" in the Maintain menu and If you are using Tally for inventory management as well, select "Accounts with inventory".

Step 6 : Enter the start of your financial year and the start date for the books

Process 4 : Usage: (Now since we were going to use the machine, it becomes important to first learn about the machines usage)

Operations How to use Tally.ERP 9 in Detail

Creating Ledgers

Understanding what ledgers are for :

Ledgers in Tally record all of the transactions for that account. One will need to create a ledger for each account that they do business with. Two ledgers are included in Tally by default: "Cash" and "Profit and Loss Account". We can create as many other ledgers as we need.

How to ?

Step 1 : Open Create Ledger window by following the given direction :

Gateway of Tally > Account’s Info > Ledger > Create

Step 2 : Select the group. Here we will be required to select as to which group the ledger will be assigned to. Choosing the right group is important, as it will affect how numbers and sales are totaled later.

Step 3 : Give the ledger a name. Enter a name for your ledger to know what the ledger contains in it without having to open it.

Step 4 : Enter an opening balance (if any).

For Example : If you are creating a ledger for your bank account, this would be the amount currently in it. If you are starting a ledger for the amount owed to a Vendor, the amount you owe would be the starting balance.

Creating Vouchers                                                                         

Understand the purpose of vouchers :

It is a document that contains the details of a financial transaction. These are used for all aspects of a business, from sales to deposits. Tally.ERP 9 comes with several of the most popular types of vouchers pre-configured for usage.

How to create different vouchers ?

Step 1 : Open the vouchers screen using the following direction :

Gateway of Tally > Accounting Vouchers

Step 2 : In this step, we can choose the voucher we want to create. Here’s is the list :

F4 : Contra :

For recording money deposited into or withdrawn from the bank, or

For recording any sum transferred between two accounts in the same company.

F5 : Payment This voucher is used for payments made by the business.

F6 : Receipts

For recording any income earned by the company (sales, rent, interest, etc.) and

For recording the proceeds received from Sundry debtors.

F7 : Journal

For recording all adjustment or due entries such as prepaid expense, accrued income etc.,

For recording purchase of assets

For recording Input tax reversal entries, reverse charge entries under GST

F8 : Sales This is used for recording all the sales made by the company

F9 : Purchase This is used for recording all the inventories purchased by the company in the course of business.         

Step 3 : Enter the required information.

 

The information needed to complete the voucher will vary depending on the type of voucher we want to create. We will have to typically need to determine which ledger the voucher will be attached to, as well as enter the date and names of any involved parties.

 

3. Conclusion

Tally is the most popular and Highly Effective accounting tool which make the life of an accountant easier. Anyone who is looking to enter in the field of accounting or wishes to lead a successful career in accounting must learn Tally.ERP 9 as the benefits of using Tally.ERP 9 are more for both small and medium sized businesses. More over the simplicity is the driving force which allures the users of financial information to actively use Tally as the ERP solution for their businesses.

SIMPLIFYING THE WAY BUSINESSES ARE RUN

With the trust of nearly 2 million businesses, Tally is truly the leading business software of choice in India. Be it accounting or GST compliance, you can rely on us to simplify all ends of your business.

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