Use Specific Examples to Encourage Compliance with Your Company Travel Policy

Some company policies may fail to deliver the expected outcomes just because needless assumptions were made when formulating those policies. Andrea Tsakanikas, founder and President of CrewFacilities, discusses some of ways through which a travel policy can lack clarity.

The use of general descriptions, such as “the average cost” and “domestic travel” can create a wide margin for the interpretation of the contents of your travel policy. For example, employees may think that it will always be okay if they select a hotel whose rates don’t exceed the upper room rate limit indicated in the policy on domestic travel. Provide additional clarification on this matter by categorizing various cities into clusters based on the average costs in those areas. In this way, employees will know that an acceptable room rate in one travel destination may be unacceptable in another destination whose costs are lower. CrewFacilities provides accurate advice on the reasonable range of rates for each destination.

Similarly, greater compliance with the travel policy can be attained when specific examples are provided regarding different travel-related facilities. For example, Andrea Tsakanikas recommends that you provide vivid examples to illustrate the difference between economy class and economy-plus class in comparison to business class travel. Should employees use Uber or a taxi service company? Should they use Starbucks or another kind of service provider for refreshments? Should they book at the Marriot or Holiday Inn? Those specific examples can help your employees to be confident that they are making the best decisions for the company in each situation.

How far should you go when including specific examples in your travel policy? It can be hard to walk the fine line between the need to be concise while having sufficient details and examples in the travel policy. An easy way out of this dilemma is to hire CrewFacilities and Andrea Tsakanikas to address the travel needs of your company. CrewFacilities.com will internalize and implement that travel policy, as well as suggest any needed modification which can make it easier for your employees to follow that travel policy.