Top 5 Tips to Plan a Perfect Wedding Reception in Sonoma County

by Olivia Flint Executive
Who wouldn’t want a wedding reception in an exquisite venue surrounded by nature and the people they love? Sonoma county undoubtedly checks all the boxes for organizing a perfect wedding reception. Its scenic beauty and locally-driven food make it a dream for couples to have a wedding there.

If you want to host your wedding reception that you will remember fondly for the rest of your life then planning it in Sonoma County will be the best choice. This article will take you through five tips to plan a perfect wedding reception. 

Confirm the Dates Prior to the Event 

While booking a venue for big events like weddings or receptions, many prefer to take advanced bookings up to a year before the event. Hence, it is important to check the dates and book the venue on the selected dates as soon as possible. Most venues do not accept last-minute bookings and events like weddings anyway require pre-planning.

You can even research the rates of the venues in advance before booking one. If you want to organize a wedding reception Healdsburg, you can consider reaching out to Villa Chanticleer as they have the most unique facility to host such events.

Try to Consolidate All Related Events in the Same Location

What if you could keep the rehearsal dinner at the wedding venue? Does the venue have enough rooms to accommodate guests for a pre-wedding ceremony? A wedding in Healdsburg could be a two-three hour-long occasion or could take up to a day or two. It entirely depends on how grand the couple wants the event to be.

You should try to keep all such events at the same venue. This will minimize issues for the guests and you can also get bundled pricing for different services.

Coordinate via Email

A wedding reception can cause an eruption of questions in your mind. How many guests to invite? What should be the food menu? and so on. You might be tempted to use the phone for every service however, you need to first streamline your thoughts and then communicate to different agencies for different services.

This will not only make the process easier but faster too. Instead of calling to and fro to an agency, you can get all your queries solved in one go.

Don't Overbook the Rooms 

Depending on your guest list, a reception can have ten guests or a hundred. If your guest list is long, you might get tempted to book extra rooms. However, you need to consider that not everyone on the list will prefer to stay the night. Some may choose to stay at their friends’ or rent a place.

It is wise to consider these practical scenarios so that you don’t end up blocking a number of unnecessary rooms.

Choose an Outdoor Setting 

While this completely depends on the couple’s personal choice, an outdoor setting makes for a beautiful wedding reception. It not only enhances the experience of the event but also offers more space for guests to roam around and explore the place. Plus, you can have a special area designed for a photo booth. These things will entice the guests and make the place look even prettier.

Needless to say, if you plan on hosting the event on a hot afternoon, then you will need an indoor setting.


A wedding reception, if hosted properly will leave a lasting impact on you and the guests. If you are looking for a Sonoma county wedding venue to host a wedding or reception, you can reach out to Villa Chanticleer. Its green surroundings and colorful flowers enhance the venue, even more, to make your event memorable. 

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About Olivia Flint Innovator   Executive

15 connections, 0 recommendations, 69 honor points.
Joined APSense since, December 28th, 2017, From Healdsburg, United States.

Created on May 12th 2022 07:28. Viewed 434 times.


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