The Ultimate Guide to Building a Super Efficient Freelance Team

Like most talented entrepreneurs, I have a cherished dream. I want a hundred thousand people to live a life of freedom by using the power of the internet. I was all charged up. I wanted to do it all. 

At first, I thought I was the only person who could do all the work efficiently; I wanted control over everything. Some of you may be like one man or one woman army, trying to do everything yourself. It's good to start like that but not so good to scale because you will burn out. As an entrepreneur or startup business, you are likely a hard-working, never-give-up kind of person who wants every facet of your business to be perfect. Because of those qualities, we tend to take on more than we can handle. However, there will come a time when business is booming, built and it’s time to think about outsourcing.

My hook is how to build a business without any office or employees; I started that way. I did a business without any office, and I continue to just work from my home office: no real estate and stuff like that. And I implemented all the things myself first in the first phase. 

Gradually I started adding more members to my team. Right now, I only have a few people on the payroll in my company. At the same time, I wanted my business to grow, and to do that; I had to let go and start delegating. Letting go paid off for me.

The way I see it is when it comes to growing a business, you can spend more time or you can spend more money. As you're creating money. Initially, when you're starting you may need to spend more time doing all the things manually, but as you're making money, you need to start reinvesting it back into methods that can save you time.

I came to realize that delegating specific tasks to subject-matter experts was the best tactical solution. I could reduce my overhead expenses while successfully scaling up.

I want to share the top 10 roles that I have in my team that are helping me grow as a digital coach:

General Manager Operations: The most important role for me is my general manager of operations. Now, this is someone who's full-time in my company and does what I used to be doing when I started my business. The role of the general manager is to ensure he takes care of at least 50% to 60% of the workload. Some of his roles are to ensure that all my emails are answered before 9:00 PM every night, taking care of refunds and course access levels as well as managing the affiliate system

Content Management: On my Facebook fan page, I have a lot of people who view and comment on posts that are posted every few hours. The best part is I'm not doing those posts. I have a dedicated resource that I've delegated this work to who posts multiple times in a day in terms of all the content and communication, including email communication. I have a full-time community manager on my team who replies to all the emails that come in. Only the ones that they cannot answer come into my mailbox, and then I answer that. So I've delegated the online communication piece; that’s why it gives so much more freedom. Without delegation, the sad truth is that we stall the growth of our companies because there is only so much time, energy, and creative focus we can provide as an individual. By outsourcing certain tasks to others, we open up more of our own resources to focus on generating income.

Community Management:  You can also delegate your community management if you're building your community like I have a community manager who looks into all the internal communication that's coming from the community. I have two people in my team who are dedicated to external communication, a person who cleans up all the comments on my facebook fan page and who replies to all the comments. Since I'm spending a lot of money on ads, there's a lot of spam comments also that happen and I need to have somebody dedicated to just cleaning up those comments. and then have an external community manager who actually goes and responds to all my Trustpilot reviews.

Video editing: The next area that you can outsource is video editing. I don't need to do it all the time, but whenever I need to create a trailer video, applicator, new reel, I have an external video editor that does the job. Since the work load varies every month, I find it best to work with a freelancer and pay them based on what work is there for that month.

Accounting: I have an outsourced finance manager, more like an outsourced CFO who does all my financial data. I have some bit of automation in my accounting systems in terms of finances, but I also have a dedicated person who looks into my entire auditing. So it's a syst

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Created on Dec 10th 2021 10:01. Viewed 192 times.

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