The Basics of Editing

Some writers can edit their work and those that need a fresh set of eyes to go over their work. Revision is a method that helps outline a piece of writing at the paragraph level, while editing and proofreading focus on the sentence level. However, there are several differences between editing and proofing, as editing requires a more detailed focus.

Editing is the process of examining every sentence, every word, of a written document. While revision is at the paragraph level looking at the flow and outline of the text, editors look at the much smaller details. Like the processes of change or proofreading, an editor will make sure that the version serves the purpose intended by the writer.

Editing comes after the person looking over the document is finished with structure, content and the overall coherence of the text. Like proofreading, the reader will search for errors; unlike proofing, editing includes analyzing sentences and questioning their place in the book. It is more than checking for errors, but an analysis of the text.

There are several essential steps in editing a written document. Each sentence should be read carefully to make sure it fits well into the text. Sometimes, the sentence will need to be reframed to be purposeful. Sentences will be analyzed thoroughly, as well as those preceding it and those after.  Each sentence should work together to convey the purpose of the writing.

A sentence is more than a few words strung together to make a point. Editors manage sentence length, as a run-on sentence will obscure the purpose of the sentence. Sentence length should vary throughout the text, and connect the ideas of the writing properly. Remember the logical core of a sentence: subject, verb, and object. The verb should be elevated to accentuate the action of the sentence. Editors understand what needs to go where in a sentence.

There is also something known as the ASAP principle, which helps writers and editors to avoid ‘elaborate' sentence structure. ASAP stands for ‘as short as possible,' and in business and technical writing, writers need to be concise without allowing an abundant amount of detail. Editors will ensure that sentences do not have more than they need, following the purpose of the writing without losing the reader along the way.

Editing is an integral part of the writing process, even when the two are separated between two professionals. If you need to hire a freelancer for your business or your writing, you must try to understand the difference between proofreading and copyediting will help you produce the best writing for your company.

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Created on May 6th 2018 17:36. Viewed 249 times.

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