QuickBooks Desktop File extension Types and the Differences

by Accountant Squad Quickbooks assistance to SMEs and Startups

There are different types of file type in QuickBooks and we are going to learn about some of them today. We’ll be discussing some of the most common types of the file type that is used in QuickBooks in relation to company files that are commonly exchanged amidst bookkeepers, business owners, and CPA’s. Every file type has its place and when you understand that, you will be able to use it properly. Yes, there are many QuickBooks File extension used in QuickBooks and today we are going to learn some of them.

QuickBooks Portable File (.qbm) – The QuickBooks Portable File is a common method that is used to prepare to compress the company file entirely to make it easier to send it via a digital medium.

· It is important for you to understand what QuickBooks file type this really is and that it DOES NOT house all of the information that your complete company file has.

· When you create a QuickBooks Portable File type many letters, images, logos, and templates are deleted

· Moreover, you may notice that the .tlg file linked with this company file is deleted. The .tlg file is the log file QuickBooks support that is used to examine a data corruption problem.

· However, the QuickBooks Portable File is not good at re-indexes for all of the information in your company file. If you want to mitigate data corruption, this one is an excellent means to do so and if you are converting the company file to the latest version of QuickBooks or if you are getting errors while working within QuickBooks, the solutions below should help you.

QuickBooks Backup File (.qbb) – QuickBooks backup file the best means of sending and receiving company files. This one has the ability to supply all the information, that is particularly required.

· A QuickBooks Backup File Extension is preferred because this helps in having access to all of the existing letters, images, logos, and templates that are created by the original owner of the file.

· With the QuickBooks Backup File, one can properly access the .tlg file that can help provide an insight into any present corrupt data.

· The main argument against this file type for sending and receiving takes place because of its size. However, with the birth of DropBox and larger email upload limits, this has not caused any hindrance to the business in the past years.

QuickBooks Company File (.qbw) – The QuickBooks Company File Extension makes use of the extension .qbw to indicate that this is the working file to your company. Each time you try to open your company file in QuickBooks, the changes you will make to the company file will be saved instantly in your device.

· This file type is the best means to make QuickBooks function properly. This helps to make sure that the data integrity is preserved which is very helpful for the users.

· In case you are planning on sending this file type to another device or to another accountant, you only need to send the QuickBooks Backup, the file is slightly compressed and has every little information a QuickBooks Company File Extension does.

QuickBooks Accountant’s Copy (.qbx .qba .qby) – The QuickBooks Accountant’s Copy file types are a beautiful resource that helps in making amends to a prior financial period. Unless you are a CPA or a bookkeeper, it is advised for you not to work in here.

· This file type should only be used while you require to proceed with your company file but also require an external accountant to change transactions from a prior period. One of the most common instances is that you’ve just entered a new tax year and require your CPA to create changes to the file for the prior closed tax year.

· As soon as the accountant has done his job, they can send the amends they have created and indulge them in the company file that you have been using.

· It is important to note that when you have an accountant’s copy, you are not able to delete any account that is already existing in the chart of accounts. You can only function on transactions after you have divided the date, deleted or merged any lists mainly class lists or the memorized transactions lists.