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Moving to a new office? Here’s your IT checklist
by Xperteks - IT Services NYC Managed Service ProviderYou have nabbed the perfect location, sealed the deal, notified your staff and loyal customers about it.
The thought of moving into a new office can be exhilarating!
Whether you are moving to a floor-up or down, the next building or even a new city, relocation is full of challenges.
For the layman, relocation is dialing up the number of the nearest 'Movers & Packers' and having all your possessions stored in cuboid boxes and transported to the desired destination.
When speaking of business settings, IT is one of the most complex areas to move since there are countless elements involved.
Your IT infrastructure is essential to the operations of your company.
Regardless if your IT department is tiny or you are using a Managed IT Provider, it is crucial that you plan every detail of your IT relocation well in advance, at least six months prior.
We have curated a list of IT infrastructure checklist to ensure secure and adequate transitions from point A to point B.
Thoughtful planning can save you time, headaches, and money while ensuring satisfaction to staff and customers by minimizing setbacks.
What is your IT relocation project budget?
Trying to relocate your IT structure with a budget bar can easily result in disruptions.
Careful planning and organizing your budget will enable you to communicate wisely with the rest of the team and help your organization understand the financial impact of IT relocation.
Invest time in gathering quotes from numerous reliable sources for everything that applies to your infrastructure such as:
- IT equipment and cabling relocation fees
- Costs of any new IT equipment
- Costs of any new software, upgrades, and installation
- Costs of any new hardware, upgrades, and installation
- Disposal costs of old technology
- Costs for design and fit outs
- Cost for website updates, email re-routing, etc.
- Cost of energy performance, cooling or heating systems
- Costs for additional security during the move
- Costs for fail-safe provisions or any changes
- Temporary storage costs during the move
- Cost of Internet service options
- Upgrade costs of your new space
- Dilapidation costs for the old space if required in the lease
- Costs for future expansion plans
- Environmental assessments costs (if applicable)
- Costs of structural repair or renovations
- Costs of lighting/fire/electrical equipment modifications
- Costs of installing security measures (windows, doors, CCTV etc)
- Costs of hiring an IT specialist
*Any miscellaneous IT costs linked to your specific industry.
Once you get quotes for everything, prepare a new budget to execute the move.
IT Consultation
Relocation could be quite a gamble in the IT set-up. Not only it involves overhead expenses in the transition but can also put your confidential company data at risk.
Experts recommend scheduling an appointment with the IT consultant. That is because they can save you from a lot of anxiety.
This will require you set up a meeting with the IT staff to ensure if all services (existing & new) will be covered by the IT professionals with the required knowledge and certification.
Your IT professional should be well versed in their domain. Knowledge, practical skills and updated with everything linked to their industry.
Significant pointers for your checklist to be performed on your IT professional are:
- Data backup and recovery
- Disaster recovery planning
- Data migration
- Network infrastructure and system setup
- Hardware and software purchasing
- Internet connectivity
- Network security
- Email installation and configuration
- Virtual Private Network setup and configuration
- BYOD (Bring Your Own Device) security and technologies
Remember the professional you will be hiring determine the quality and the satisfaction fetched from your relocation and also the way you will be moving forward with it shortly.
Take your time and select the best one.
Xperteks For IT Consultation
Need experts advice? Suggestions? Recommendations?
Need a team you can rely on blindly when relocating and post that?
If the answers to the above question is a YES, connect with Xperteks right away!
Xperteks has the largest deployment of IT consultant services in New York City (NYC). We provide 24*7*365 dedicated services from the time you get in touch with us.
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About Xperteks - IT Services NYC 
Managed Service Provider
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Created on Jun 7th 2018 01:03. Viewed 602 times.
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