Maintaining & Tracking Education assets

by Manya Verma Health care and lifestyle

Education industry is embracing technology at a faster pace today. With many schools and educational institutions setting budget for specialized software, the spent on streamlining processes through advanced system is surpassing the training budget. It has also been observed that the new integration is helping the businesses and influencing competition.

Though it is true that educational institutes spend their maximum resources and time in designing and improving the curriculum, executing plans and maintaining existing hardware and software but in the process some important assets go unnoticed and face losses due to inefficient monitoring and reporting of these assets. In education industry, management decisions regarding purchase and repair of new software, and expensive assets such as laptops, printers and projectors take time and multiple approval due to stringent fund allocations. An additional investment on asset management and inventory tracking system is not easy to come through.

However, due to increasing competition and adaptability, the advanced institutes are grabbing the opportunity to modernize their curriculum and embrace modern asset tracking solutions for the greater good. Other industries have already realized the potential of these solutions and in no time the education industry will fully adapt to it as well.

So far, institutes have gained benefit from this asset manager software in the following ways:

Helps the process of rentals & loans:

An efficient asset management tracking system can track who borrowed what from laptop to books and maintain clear records of availability and distribution. IT asset tracker software have features to trigger budget constraints that warn the management on which hardware is in deficit or in surplus. Hence, schools, colleges and other facilities can maintain the right inventory without straining budget.

Asset Maintenance:

Just like any other industry, expensive assets in an educational institution goes through several hands and needs maintenance or update depending on their lifecycle. A robust IT asset tracking can track the asset through its entire lifecycle and update the right team on the condition and location of the asset giving the management time and opportunity to plan purchases or renewal in advance.

Reduce manual intervention:

Gone are the days when management would have to run after the student or the teachers to return the book, or equipment borrowed from the institute. Now, automatic emails and reminders can be triggered by the asset management software when the return is due or overdue and also calculate the payments for overdue. Similarly, the students, teachers and other staff members also have access to the knowledge data base and inventory of assets available for borrowing in real time.

Accuracy in reporting:

With the help of an ITAM, institutes don’t have to manually add data to a spreadsheet for their assets which traditionally would also compromise with the accuracy of the data. Since, the asset management software automates the data entry process, it also automates the reporting process as per the needs of the management and sends them directly to the concerned department at the scheduled intervals. This data is reliable, accurate and efficient.

 

Asset Infinity provides cloud-based asset tracking tools for managing all types of assets and keep a record for all the maintenance activities and asset procession throughout the lifetime of the asset.

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Created on May 24th 2019 00:38. Viewed 808 times.

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