Articles
The Importantance of Keeping your Business Correspondence Secured in the Financial World
by Tony Chips Multi Skilled Professional Many people today are setting up there own business such as setting up a recruitment agency and in the cutthroat world of today commerce its very important to keep your data secure.Every organization knows the significance of data security, especially when
it comes to exchange of confidential information and documents. Every day,
hackers find new ways to compromise the security setup of organizations in
a bid to gain access to sensitive and confidential information which can be
used against them or sold to the highest bidder.
“Without mixing words, the security of confidential and sensitive information should be made a top priority for every organization, as the security needs of companies are constantly changing and evolving to meet up with the ever increasing challenge of cyber security.” - New Millenia - Recruitment Finance - / and Business Specialists
It has therefore become imperative that businesses explore new ways to securely store and transmit their sensitive information. But is this even possible?
Let us consider some of the best know methods of exchanging sensitive information and how effective they are when it comes to cyber security.
Hand to Hand
Nothing beats the old school, person to person hand off when it comes to
security of sensitive information. There is no electronic transfer method
involved, so there is nothing to hack. Your information will arrive at its
intended destination unopened and unmodified.
Short of kidnapping the messenger, there can be no security breach. And in these days of processing large data in paperless form, your information can be stored on a USB drive and sent via hand. But this is only good for short distances. What if you have time-sensitive information that needs to be acted on, a hand to hand or person to person delivery will not work. This leads us to electronic transmission.
Electronic Transmission
Emails, Encrypted mails and Faxes. We all know that an email is a little
bit more private that a message board. Even with the private email servers
most companies use. It takes only the most minimum of efforts for a rookie
hacker to have access to a company’s email as it travels across the
internet from your computer to the recipient’s computer.
While an encrypted email is a significantly more secure, as it encrypts your document at your end and remains encrypted until the recipient receives it, there is no guarantee that the person at the other end has the same level of security consciousness that you have. And if this is the case, you might as well send the message via a public email. A fax is not only highly susceptible to hackers; it is also very open to a wide margin of human error. Apart from the possibility of sending to the wrong recipient simply because you happen to dial a number wrong, most fax machines are accessible to virtually anyone in the company; which means a sensitive document can very well fall into the wrong hands.
“It is safe to assume that what worked in the past will not be adequate for today’s business society.”
Organizations should therefore adopt a more proactive approach to ensure that sensitive and confidential business correspondence are sent and received securely.
A good alternative is a system that allows for the same level of security for both the sender and the receiver such as an EDI System.
Organizations should also do more of employee training in security best practices. As simple as this is, it can play a significant role in preventing a lot of security related problems in the organization.
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About Tony Chips 
Multi Skilled Professional
2 connections, 0 recommendations, 21 honor points.Joined APSense since, November 22nd, 2016, From Brighton, United Kingdom.
Created on Feb 7th 2018 12:15. Viewed 728 times.
