How to Set Out of Office Reply in Outlook 2016?

by Hotmail Support Hotmail Technical Support

As a user of Outlook, sometimes you might be out of office and cannot deal with the emails in time. In this situation, you may want to let people know that why you are not responding to their emails even though you have received the emails. Here, you could set out of office in Outlook with the instructions given below. Moreover, you can also take Outlook Support from the experts if you face any sort of problem.

Set out of office (automatic reply) with Out of Office Assistant with Exchange Account:

·        Choose the exchange account on the Navigation Pane and then click “File, Info and Automatic Replies” in the mail view.  

·        Choose the Send automatic replies option, secondly verify the only send during this time range option. Third steps you need to take is type replying message in the below box you will get onscreen. 

·        If you need to enable auto-reply for external senders too, then click the Outside My Organization (On) tab, after this check the Auto-reply to people outside my organization option. Once you completed the steps, type the auto-replying message in the box appear on the screen.

·        At last, you have to click “OK” to activate the out of office message.

Set out of office (automatic reply) with Manage Rules & Alerts function:

·        Here, you need to click Home, New E-mail in order to create a new message. After this type the subject and message you are required.  

·        Then, click “File” and “Save As” in the new message window.  

·        Now in the “Save As” dialog box, choose “Outlook Template” from the Save as. Here, click the Save button for further preference.

·        Further, you need to click “Home”, “Rules” and “Manage Rules” as well.

·        In the Rules and Alerts dialog box, firstly, you need to click E-mail Rules tab, then choose the email account that you want to apply the out of office setting from Apply changes to this folder drop-down the list. At last, click New Rule.  

·        Now, click “Apply” rule on the message you get on screen and then click “Next” button.

·        In the Rules Wizard (which condition(s) do you want to check), check the sent only to me option, and click the Next button

·        Follow the onscreen instructions and then close the “Rules” and “Alert” dialog box.

 

Set out of office (automatic reply) with Kutools for Outlook:

·        In the first step, you have to click “Kutools”, “Reply”, and then “Enable Auto Reply” to active this utility.

·        After this, get into the “Auto Reply Manager” by clicking Kutools, “Reply” and “Auto Reply Manager”. Verify the “Account Name” that you want to apply this function. After this click “OK” button. Here, you could also edit the subject and auto-reply text as you need.  

Moreover, for any other help and guidance regarding Outlook, you could take help from expertise by giving a call on toll-free Outlook Technical Support Number – (1-800-853-9701). The number is available all the time where you will be supported by the team of skilled and well-trained technicians who are capable enough to handle and manage all sorts of situations related to Outlook.

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Created on Mar 30th 2018 13:50. Viewed 577 times.

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