How to Plan Corporate Event on Budget at Clubs in Bangalore?

by Damini Memon The Woodrose

Organizing a corporate event is not a cake walk. And, if your budget is tight, it becomes even more challenging. But, if planned and executed wisely, you can easily organize a large corporate event on a budget. Let’s find out how you can organize a corporate event like a pro at clubs in Bangalore even if you are tight on a budget.

Plan your budget first

The first step to throw a successful corporate event is planning the budget. Before doing anything else, you should roughly cost every single aspect related to the event, for instance, catering, venue, decoration, entertainment, guest speaker, etc.

Getting a rough idea of how much you can spend on each category will help you plan the best event.

Extra expenses

While determining your budget, you must also put some money aside for promotional expenses. Publicity of your event with banners, printing costs, signage, etc demands extra money. You should consider these extra expenses while creating your budget.

Venue on a budget

The best club Bangalore provides premium facilities for organizing any event but if you are planning a budget event, you will have to look past these premium venues. This certainly doesn’t mean that you will have to compromise on the venue. There are many clubs in Bangalore that are large enough to host a grand event and provide all the necessary amenities.

While looking for a venue, you should keep your budget, the number of guests, the facilities you want, and the final date of the event in mind.

Also, look for non-hotel venues as they cost less as compared to hotels. The hotels tend to charge more for rooms, food, as well as beverages.

Look for a guest speaker

Once you start planning the event, begin finding the guest speaker too. If you wait until the last moment, you will have to pay a hefty sum of money to get a guest speaker.

Also, look for local guest speakers that don’t live far away from your designated venue. This will save a lot in transportation and you won’t have to book a room for them.

Plan a budget food arrangement

A sit-down meal costs more than a buffet. If you go with a buffet, you won’t have to splurge on the cost of waiters, as well as table service.

Also, don’t go for an open bar. Select the beverages that you want to get served.

Use prepaid business cards

Even if you plan a fixed budget, expenses tend to fluctuate. To keep your budget from exceeding, use prepaid business cards. Give a card to your team members and keep an eye on the expenses.

These are some easy trips to organize a corporate event at clubs in Bangalore on budget.