How to plan a large scale event

by Charlie Harry digital marketing company

So, you want to host an event? Before you do it, I would suggest you have a good read through my main tips.

First, I want to note that planning and hosting events are not easy. You will need some key properties to start. Being super organized is clear, you also have to have a sharp eye for details, be patient and not burden yourself with work, utilize the people around you and Digital Marketing Agencies Newcastle it as a team. However, once you start and understand, you will throw a devastating event and it is the most satisfying sensation ever!

After planning and managing around 7 events in a year, I have fostered some skills and learned a lot about myself too. I guarantee there will be days full of pressure and there will be really bad days, but they are all learning curves, every negative event will only strengthen and teach you.

Let's get started:

1. Organization ... Obviously

Without being carefully held, you will not really go anywhere. I work with diaries / physical and online calendars, everyone is different, so you just need to find out what is most suitable for you.

At the end of each day, I will list all my assignments for the next day, review it in the morning, adjust or add it. Track everything you do is very important. You have a million things to do in one day and the most effective way to keep on it is to make a list. You can give your task number, from the most important thing is number 1 to the least important, you can color the code, or use a sticker! Whatever works for you.

Trello or Online Asanas are great for projects, very flexible and you can access through the phone application as well.

After you start Mammoth this project, you will collect a stack of information. The best way around this for me utilizes Excel and makes many sheets in one document, I put everything start from the venue looking for dietary requirements.

2. Branding.

It's time to think of the event now. What message do you send to people? What is your event? How do you want to remember? All of this is a very vital question, you will always need to go back to and remind yourself what the purpose of the event is.

All of these elements need to be encountered through every asset distributed to the public, on every merchandise, in banners that have been and on the day of the event.

How do you go build a brand? First, get a team meeting, including EXEC creative and brainstorm all points below. Create a brief branding so that the EXEC creative can go and design branding guidelines. Branding guidelines are very important for the entire project, they need to be strictly followed by each team member, starting from designing the show website to the freebie pulpe that you will give that day.

Key elements to consider:

- Event name

- Target audience.

- Logo.

- Fonts.

- Color scheme

Look below a few pages pulled out of the Branding Guidelines.

3. Choose the right place

This is a fun part! Venue search. You must consider all aspects of your needs. Will it be the center and practical to reach out through public transport or will it be out of town? Always consider the location, if you are planning a public business conference, it is logically you will need easy access for the range of hundreds of people. If this is a summer music festival then the open field open out the city with easy transportation will fit well.

Space? Discuss with your team What kind of place is most suitable for your event, will it be a giant industrial warehouse? Or is it a magnificent luxury Soiree, 5 star? Make sure the venue is in Digital Marketing Companies Newcastle accordance with your branding ethos and your event, this can be a little difficult at times but there are always several ways around it.

The top question for asking for venue:

- What capacity can be held by that place?

- Do you provide catering, or can I use my own catering?

- How many staff employees will be available that day?

- What is your cancellation policy?