How to Make Your Meetings More Productive and Engaging

Quoting the facts, as soon as we come to know about the plan, our mind starts functioning on a different pace for all the upcoming challenges that calls for an ardent need of effective meeting management tips. Saving your working hours and money for some important and productive challenges is what adds to the sustainability of the company. What else does delegating your work suggests if not saving time and effort? As already noted, the worse you can do is waste your time in some unproductive meetings leading to decline in employee motivation.

There are some important tips that could help save a lot of time if added together. To make your employees feel responsible and motivated towards their work, a motivational and to-the-point meeting will do great. Sometimes, a crisp and quotable meeting is everything you might need to charge up the motivation of your employees.

Here are some VIKTOR's meeting management tips, if followed in a chronological order could help make the scheduled meeting a successful one:

Filter the presence of employees: Look for the people you think are important for the meeting. Crowding the space just for the sake of indulging people in a meeting leads to more views than needed.

Pre-plan the meeting: Inform the relevant employees about the meeting early in the day so that they can manage their work accordingly. Rushing into one might lead to lack of interest and preoccupied employees. Also, the points to be discussed in the meeting should be prepared in the mind to avoid any confusion.

Study the expectations of your audience: Acknowledge the expectations of your employees and discuss accordingly. Discussing your opinions while neglecting others is quite unfair to the audience.

Value the time of your employees: Prepare the agenda of the meeting in your mind before calling up a meeting. Time consumed during the meeting should be limited to the topic, excluding the unimportant discussions.

Be crisp and to-the-point: Employee interest during the meeting is all you need. Going on about a topic instead of coming to the point is a waste of time and effort. It is better to put forward the main agenda before the audience stops paying attention to anything.

Indulge the audience: Be it a meeting or a presentation, your audience must know what you are trying to convey. To be sure about your clarity of thoughts, start asking questions about the discussion and see if they are paying attention.

End the meeting with conclusions: Giving clarity after the meeting is like a follow-up which is important for the audience. Concluding the discussion with a solution is the most important step for meeting management.

Consider revising the above points before a meeting and get amazed at how powerful and productive some meetings can be when you conduct them in the right way. 

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Created on Jan 16th 2020 05:04. Viewed 370 times.

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