How to Choose Conference Halls in Gurgaon

Being a crucial industrial and financial hub in India, has led to the rise in the number of Hotels conference halls in Gurgaon. Many travelers come to this city, for business and numerous multinational companies frequently host meetings, conferences, symposiums, seminars and other corporate events. So instead of arranging these occasions inside office premises, companies often choose to outsource it to many hotels that provide rooms specifically for conferences. Advantages of such an action are sufficient space to accommodate all employees, members or delegates even from other cities or countries, provision of catering, adequate technical equipments for lectures, presentations and so on.

Features and equipment

Conference halls in Gurgaon usually come with event spaces that are fitted with tables and chairs, Wi-Fi or internet access, modern infrastructure, technical and secretarial support, and state of the art boardrooms. Many halls also have surround system, audio equipment, built in projector, large screen televisions, DVD player, cordless speaker telephone, electrical points for laptops, LAN ports, marker board, and conference stationery. Computers may also be provided on request and additional services like photocopying, printing and binding maybe included. Experienced conference coordinators can be present if you require, for the smooth progress of meetings and events.

Interior, seating and more

Seating capacity can vary from one conference hall to another. Different styles of seating can be arranged such as theatre, cluster, classroom, round table and U-shape, based on your convenience. The chairs and tables are generally decked in formal and elegant linens and indoor plants or floral arrangements can also be used to adorn the hall. The air conditioned interiors of the conference halls are pleasing with sophisticated get ups and abundant lighting is used. Flooring, ceiling, walls and doors or windows usually exhibit a modern, futuristic look. In some hotels, halls may overlook the pool area, garden or lawns.

Food and catering

Tea or coffee breaks or formal dinners are quite often an integral part of meetings and discussions. So in most conference halls, you will be offered the provision for refreshments, beverages, cookies or biscuits and condiments etc. Fully serviced lunch or dinner buffets can be arranged too. You can consult the culinary experts of a hotel to tailor or customize the menu for your event too. There is usually a wide array of delicacies to choose from, such as Indian, Continental, Chinese and more. You can look forward to professional service, quality control for ingredients and preparation and attention to details. If you are the host, rest assured that the catering staff of the hotel will take of your guests.

Good to know

Please note that different aspects like decor, furnishing, technical amenities, food and beverages, can all be modified to suit your needs. You can even specify the brand of mineral water you want to serve at the meeting. Some hotels are prominent business hotels and will naturally have enough space for all corporate occasions. You may also be able to avail of discounts, offers, or package deals while booking a conference hall. It is advisable to compare prices to achieve a cost effective option.