Essential Stationery Supplies for Organizations

Computers have become commonplace in modern offices. Even though most information in a workplace is now stored digitally, stationery still plays an important role in day to day functions of a business. Stationery supplies like pens, papers, calculators, etc, along with equipment like printers are required for employees to be productive and efficient (Office Xpress, 2014). Stationery can help employees keep documents organized. It is also required to take notes, share communications etc. There are a lot of stationery products available on the market and it can be difficult to determine what supplies are essential. A good way to solve this problem is to separate a business’s stationery requirements into different categories.

Writing

The day to day running of every business will involve some amount of writing. Employees should be provided with basic writing implements like ball point pens, pencils, etc. The reception area is one place where writing instruments are absolutely essential. If employees are required to review large amounts of text they should be provided with highlighters. If there is a need to label items, like DVD discs or pen-drives, then markers will prove to be useful. Organizations can purchase writing implements in bulk. The supplies manager can keep track of stationery and place orders for additional supplies when required.

Paper

Business have adopted the use of technology like computers and tablets, however paper is still used extensively in organizations. In the year 2006, 15.2 trillion pages were printed worldwide (Xerox, 2008). Paper is a big part of an organizations printing cost. Using paper irresponsibly is not good for the environment and creates unnecessary costs for a business. Organizations should consider investing in thinner sheets of paper in order to reduce costs, yet maintain functionality. Employees can also be provided with a mini white board to take notes. These notes can later be digitized. This will reduce the consumption of paper.

Meetings

Meetings can help organizations come up with solutions for complex problems and generate new ideas. The meeting area should be equipped with projector so that presentations can be shown. A whiteboard with stand can be placed in the conference room. The board can act as a screen for the projector and can be used to note down ideas during brain storming sessions. It will enable the meeting attendees to visualize their discussions.

Additional Stationery

Paper clips, hole punches, files, folders, letter trays, etc, are also used to keep a business organized. One company from whom organizations can purchase such stationery, a double sided whiteboard, glass writing board and other office supplies is AJ Products. More information can be obtained from their website.