Connecting Beyond Boundaries To Explore Effective Video Conferencing Solutions

by Andrew Lope Business promotion

Businesses across the globe have seen a complete transformation of their overall modus operandi after the advent of the pandemic, Covid-19. Before this global pandemic, everyone happily visited offices, meetings, business collaborations, seminars, etc. This deadly virus halted everything, but businesses managed to survive and run efficiently even during global lockdown with the help of video conferencing solutions.

The current scenario is that video conferencing has become the most dynamic solution for every business for meeting people from around the globe. This technology has gained more power to become the most effective communication and collaboration tool. VoIP technology is the main reason as it has brought down the cost of technical infrastructure, and now it is within the reach of every smallest business.

What Is a Video Conferencing System?

The video conferencing system is a technology used for online face-to-face meetings between two or more people. Everything happens in real-time, as people communicate, see each other and share information, data and files in real-time. This is possible due to a strong and consistent Internet connection, and when it is arranged, participants from any part of the globe can join without any drop or lags in quality, communication or sharing.

What Are The Most Effective Types Of Video Conferencing Solutions?

The evolution in video conferencing technology has been experienced more after 2020, and now a complete ecosystem is present. Businesses can adapt to video conferencing solutions with a stable Internet connection, high-quality cameras, and audio-video solutions. Different types of video conferencing solutions are there to review before deciding.

What Is Point-To-Point Video Conferencing System?

In this system, two participants can communicate in real-time, regardless of location or time zone. For this, the same video conferencing solution should be used by both parties for face-to-face discussion. This conferencing solution is used the most in job interviews to speed up the hiring process while saving money. The benefit of a point-to-point conferencing system is that it improves customer experience and is a profitable deal for businesses.

Multi-Point Video Conferencing Solutions

This video conferencing system allows three or more participants to attend the meeting and interact with each other. This creates a sense of group video conferencing, and it is used the most by businesses having multiple branches or remote employees working in different parts of the city, state, nation or world. In multipoint video conferencing systems, the host provides a link for participants to join the meeting. Depending on the software or application used, a fixed number of people or an entire large group can join. Businesses use this version of video conferencing solutions when there are several office locations or remote workers. Video conferencing systems become a crucial communication bridge.

What Features To Look For In Video Conferencing Solutions?

The concept of video conferencing has undergone a considerable evolution and advanced beyond imagination. Now, they come with a wide range of features, and you must ensure that more and more are present in the application chosen for your business.

Screen Sharing

This is the first ‘must have’ feature in all the video conferencing solutions and a very critical one. Apart from sharing documents, the video conferencing system should also have a screen-sharing option to allow the host to share his mobile or computer screen with the participants. The benefit is that the participants will easily understand what the host wants to tell them. This screen-sharing option allows them to focus on one screen while the host continues to speak about the content, the idea and the discussion. This feature makes it very easy for the participants to contribute to the debate, and as a result, sufficient information exchange becomes possible regardless of the number of participants.

Simultaneous Annotation

This feature will allow you to annotate on the shared screens. This is an essential feature in any video conferencing system, as some exchange of ideas is apparent during discussions.

Chatbox

You must ensure that the video conferencing solutions for your business have this integrated chat box present. This allows multiple conversations between the participants, as they can write a message to all the participants or any single participant individually. This ensures that the discussion is not disturbed, and a simple random message regarding any point in the debate is communicated immediately to the host and other participants.

File Sharing

A mandatory feature to look for in video conferencing solutions is ‘file sharing’ or ‘file transferring’ between all the participants and an individual member. This means you can share a file with all the participants during the meeting, or the same file can be sent to an individual. However, the sharing ecosystem should be completely secure to prevent any data hack or breach during file transfer.

Apart from these, some other essential features should also be built into the system, like video call recording and device switching. The video call recording feature will be helpful for members who have not attended the meeting as they will get the discussion description. Another essential feature is device switching, which allows participants to switch from their mobile device to a desktop or laptop easily. However, a high-speed Internet connection will always be mandatory in the device that you are switching to.