Having Printing Issues in QuickBooks? Follow This Guide

Posted by James richard
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Finance & Investment
Sep 19, 2025
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Are you experiencing printing issues in QuickBooks when printing invoices or other related documents? The reasons for such troubles in QB can be wrong TEMP folder permissions, incorrect printing setup, damaged Adobe Acrobat or Reader, and many others. Additionally, this may take place if there is incompatibility between QB and the operating system. 
As a result, you won’t be able to print the invoices that need to be sent to the customer, bringing delays in your business workflow. Take a deep dive into the page and see what you have been shared with. 

Although the blog consists of sufficient information to help you overcome printing issues. However, if you prefer to consult a professional, give a call to TFN and talk directly to a QB Advisor.

Common Reasons Why QB is Unable to Print Invoices

The reasons that can trigger printing issues in QB are as follows:

  1. It might get hampered by outdated or damaged Adobe Acrobat or Reader.
  2. If the TEMP folder permissions are not accurate.
  3. You might have installed third-party plugins on Safari.
  4. This may occur due to the wrong printing setup.
  5. It might happen due to incompatibility between QB and the operating system.
  6. Printing issues might occur due to damaged Windows components. These damaged components can also lead to the QuickBooks event ID 4 Windows 10 error.

Solutions to Eliminate Printing Issues in QuickBooks

If you are facing printing issues in QB, try these solutions that we have mentioned after deeply analyzing the problem. See the steps carefully:

Solution 1: Print from another program

  1. Go to the Start menu.
  2. Open Notepad.
  3. Enter any text on the blank page and hit Enter.
  4. Choose the right printer. 
  5. Tap Print.

Solution 2: Test the printer setup

Step 1: Ensure that the printer is set up correctly

The very first step is to turn off the printer.

  1. Restart your computer and then turn the printer back on.
  2. Load the printer paper correctly.
  3. Go to the Start menu.
  4. Choose Control Panel.
  5. Double-click Printer and Faxes.
  6. If the printer shows Offline.
  7. Right-click on the printer and choose Use Printer Online.
  8. Double-click on the printer.
  9. If you find displayed print jobs in the queue, choose Printer.
  10. Tap on Cancel All Documents. 
  11. Close the windows and right-click on the Printer again.
  12. Choose Properties.
  13. Tap Print Test Page.

You Might Find this Helpfull: How to Export QuickBooks to Excel?

Step 2: Verify that you have selected the right printer

  1. Go to the File menu.
  2. Choose Printer Setup.
  3. Choose the form that needs to be printed.
  4. Now, verify that the printer name matches the name of the printer that you are using. If they don’t match, correct the setup within the computer’s Printer Setup.
  5. Choose Help if you need help with these settings.

Step 3: Use a different printer to print

  1. Go to the File menu.
  2. Choose Printer Setup.
  3. Choose the form that needs to be printed.
  4. Pick a different printer. For example, the Microsoft XP printer.
  5. If you need help with these settings, choose Help.

Bringing It All Together

To conclude, you might have understood why you face printing issues in QuickBooks. To explain the causes behind it, we have separately mentioned a section above. Along with this, we have also discussed solutions to troubleshoot it. If you still have queries about resolving it, don’t hesitate to contact a professional. Dial TFN to connect with our best support team.

You May Also Read-

Doable fixes for the QuickBooks Cannot Create PDF Error

Reference guide on QuickBooks Data Conversion Services

Quick Fixes For QuickBooks Error 6130

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