How to Void an Invoice in QuickBooks: Step-by-Step Guide
Managing invoices accurately is crucial for maintaining clean and reliable financial records in any business. QuickBooks, a widely used accounting software, offers effective tools to handle invoices, including the option to void an invoice in QuickBooks. Voiding an invoice means canceling it while keeping a record of the transaction for your bookkeeping and audit trail, which is preferable to deleting it as it preserves your accounting history.
This article provides a comprehensive, step-by-step guide on how to void an invoice in QuickBooks, covering both QuickBooks Desktop and QuickBooks Online versions, along with helpful tips on finding voided invoices and what to do if you need to reverse this action. If you encounter difficulties during the process, support is available at +1-866-408-0444.
Why Void an Invoice in QuickBooks?
Voiding an invoice is typically done if the invoice was created in error, if a payment was canceled, or if a transaction was reversed after it has already been recorded. Unlike deleting, voiding keeps the invoice number and transaction details in your records, ensuring that your accounts receivable and balances remain accurate and compliant with accounting standards.
How to Void an Invoice in QuickBooks Desktop
QuickBooks Desktop users can void invoices individually or in batches, depending on their needs.
Void a Single Invoice:
Open QuickBooks Desktop and go to the customer or sales menu to locate the invoice you want to void.
Open the specific invoice.
Click on the Edit menu at the top.
Select Void Invoice.
Confirm your choice. The invoice will be marked as voided, its amount reduced to zero, but it will remain in your records for visibility and audit purposes.
Void Multiple Invoices:
Go to the Accountant menu.
Choose Batch Delete/Void Transactions.
Select Invoices as the transaction type.
Select the invoices you want to void from the list.
Choose Review and Void.
Opt to back up your company file before proceeding, which is recommended for safety.
Confirm by clicking
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