Request Letter for Name Change in Share Certificate: Format, Process, and Gazette Notification Support

Why Correcting Your Name in Share Certificate is Important

Having the correct name in your share certificate is very important if you want to avoid problems in the future. Many people notice that their name is printed wrong in their share certificate, either due to a small spelling mistake or because their name has legally changed after marriage or court order. If the name in your share certificate doesn’t match with your PAN card or Aadhaar card, then you may face issues while transferring the shares, selling them, or claiming any dividends. That’s why correcting the name as soon as possible is always a smart decision.

The Role of a Request Letter in the Name Change Process

To get your name corrected, the first thing you need to do is write a request letter for name change in share certificate to the company or registrar that manages the shareholding records. This letter is your official application asking them to update their records with your correct name. The letter should include your current name as printed on the share certificate, your correct name as per legal documents, and a short explanation for the name change. Along with this, you also need to mention details like the share certificate number and folio number if available. The tone of the letter should be polite, and everything should be explained clearly so that there is no confusion.

Gazette Notification as a Mandatory Proof

One of the most important documents you need to attach with this request letter is a gazette notification. This is a government-issued document that officially records your name change. If you have changed your name after marriage, through numerology, or because of a spelling correction, the gazette notification proves that the change is legally accepted by the Government of India. Most companies and financial institutions only accept name change requests when they are backed by a gazette copy. So even if you provide your Aadhaar or PAN card with the updated name, the gazette acts as the strongest proof to support your request.

Steps to Get a Gazette Notification

To get your name published in the gazette, there is a fixed process you have to follow. It starts with preparing an affidavit stating your old name, your new name, and the reason for the change. Then you need to publish your name change in two newspapers—one in English and one in the local language. After that, you have to submit a filled application form, ID proofs, newspaper clippings, the affidavit, and passport-size photos to the Department of Publication in Delhi. Once approved, your name is published in the Gazette of India in a few weeks. This process is legal and recognised across India, but it requires proper documentation and care. A small mistake can lead to rejection or delay in publication, which is why many people prefer to use gazette notification services to avoid any issues.

How Gazette Notification Services Can Help

This is where professional gazette notification services help a lot. These services guide you in preparing the affidavit, drafting the right newspaper ad, and submitting the correct documents in the right format. They handle the complete process and save your time and effort. Especially for people who are busy or not familiar with government procedures, using these services makes the whole experience much smoother and stress-free.

Submitting the Request Letter to the Share Registrar

Once your name change is published in the gazette and you have your request letter for name change in share certificate ready, you can send the full set of documents to the share registrar or company. This usually includes the request letter, a copy of your PAN card and Aadhaar card with the correct name, passport-size photos, and a copy of the gazette notification. The registrar will verify the documents and, if everything is found in order, will update the name in their records and may issue a new or corrected share certificate. Some companies may also ask for a notarised affidavit or self-attested copies, so it’s always better to keep extra copies ready just in case.

Following Up After Submission

After submitting your request, it’s a good idea to follow up with the company after a few weeks if you don’t receive any response. Keep a copy of your application, courier receipt, or acknowledgment for tracking. Usually, the name correction process takes 15 to 30 days, depending on the company’s internal process and the clarity of the documents provided.

Long-Term Benefits of Correct Name in Share Certificate

Making sure your name is correctly mentioned in your share certificate is not just a small formality—it’s a crucial step to protect your identity and financial assets. If your name is mismatched or incorrect, it can create unnecessary legal problems or delays when you want to transfer your shares to your children, gift them to someone, or even claim them after many years. A corrected and legally accepted share certificate ensures that you don’t face any issues later.

Get Professional Help from Your Door Step

If you're not sure how to go through the entire name change process or if you’re confused about how to get a gazette notification, then Your Door Step can help you. We provide professional gazette notification services across India, and we take care of the entire process—from preparing affidavits to final publication—without you needing to visit any office. Whether you need a request letter for name change in share certificate or complete end-to-end guidance, our goal is to make legal paperwork easy and convenient, right from the comfort of your home.