I Replaced 5 Hours of Work a Day With AI - Here is Exactly How I Did It

Most people scroll past AI tools thinking, “Cool, but I don’t have time to figure this out.”

But what if I told you I use AI to replace 5 hours of busywork—every single day?

This post isn’t theory.
It’s the exact system I use to write emails, respond faster, stay organized, and never forget follow-ups.
And I’m giving it to you step-by-step.

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? Step 1: The Daily AI Briefing (5 mins)

Every morning, I ask ChatGPT:

“Summarize my calendar and email for the day. What are the 3 most important tasks?”

It gives me a laser-focused game plan before I open Slack or Gmail.

Try it: Paste your calendar and top 5 emails into ChatGPT with that prompt. The clarity is unreal.

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⚡ Step 2: AI-Powered Inbox Cleanup (30 mins saved)

I use Mailshelp, the AI email assistant I’m building, to:

• Write replies in my tone

• Highlight emails that need my attention

• Archive the rest

Bonus prompt:

“Reply to this email politely declining the request, but keep the relationship positive.”

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✍️ Step 3: Never Start with a Blank Page Again

When I write blog posts, newsletters, or client updates, I start with:

“Give me 3 outline options for a [topic], in a friendly but professional tone.”

I pick one, tweak the flow, and get a first draft in 20 minutes—not 3 hours.

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? Step 4: Delegate Like a Boss (Without a Team)

If I’m stuck on a task, I prompt:

“Act like a project manager. Break this task into steps and estimate time for each.”

Suddenly, what felt overwhelming becomes manageable—and 80% of it can be automated or skipped.

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? Step 5: Build a Prompt Library

I’ve created a personal prompt playbook for:

• Cold outreach

• Summaries

• Follow-ups

• Tone checks

• Writing upgrades

I just copy/paste instead of starting from scratch.

Want my prompt pack? Message me—I’ll share it.

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? Final Thought: AI Won’t Replace You, But It Will Outperform You

The people winning right now?
They’re not “AI experts.” They’re system thinkers.
They know how to ask better questions. They use AI like a teammate—not a vending machine.

If you're still doing everything manually, you’re burning time you’ll never get back.

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? Let Me Know
If you want early access to Mailshelp (my AI email assistant) or the full prompt library, message me. I’d love to connect with other builders and productivity geeks.

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Malok Mading -Always learning. Always building.
Technical Writer