If you're a provider under the National Disability Insurance Scheme (NDIS), you already know how rewarding it is to support people with disabilities. But running your service smoothly means more than just caring for clients—you also need to manage your finances well.
That’s where NDIS accounting comes in.
Understanding accounting basics isn’t just helpful—it’s essential. From keeping accurate records to managing your budget, accounting helps you stay on top of your business and stay compliant with NDIS requirements.
In this blog, we’ll break down everything you need to know about accounting services for NDIS providers. Whether you're just starting out or brushing up on your bookkeeping, this guide is for you.
Why Accounting Matters for NDIS Providers
Good accounting is more than just crunching numbers—it’s about having visibility over your entire business.
With proper NDIS accounting services, you’ll be able to:
Track your income and expenses
Make better business decisions
Ensure staff are paid correctly under the SCHADS award
Stay compliant with tax and NDIS financial requirements
Prepare for audits or financial reviews
Accounting also helps you make long-term plans for your service. When you know your numbers, you can grow with confidence.
Key Accounting Standards for NDIS Providers
If you're running an NDIS-registered business, your accounting practices should follow two main sets of rules:
1. Australian GAAP (Generally Accepted Accounting Principles)
These are standard accounting rules used by most Australian businesses to ensure financial reports are clear, consistent, and accurate.
2. NDIS Provider Registration Guidelines
These require you to keep detailed financial records and submit annual reports that meet Australian Accounting Standards.
Tip: A qualified NDIS accountant can help you meet both sets of requirements without the stress.
What Expenses Can NDIS Providers Claim?
Here’s a quick look at common claimable expenses:
Service delivery costs – Staff wages, materials, tools, and equipment
Travel costs – Petrol, tolls, or public transport for staff travel
Marketing expenses – Advertising your services online or in print
Admin costs – Insurance, stationery, accounting, and office supplies
Tracking these properly helps you claim eligible costs and avoid surprises at tax time.
Important Financial Tips for NDIS Providers
To run a healthy NDIS business, keep these tips in mind:
Understand Your Payment Terms
Know how and when the NDIS pays for your services. This helps you manage your cash flow and plan ahead.
Track Your COGS (Cost of Goods Sold)
Know what it costs to deliver each service—this includes wages, materials, and overheads. It helps you understand your profitability.
Stay Updated on GST Rules
NDIS services can be GST-free, partially taxable, or fully taxable—depending on the service. Keep up with the latest changes to stay compliant.
Keep Accurate Records
From receipts to payroll, your records should be detailed and up-to-date. This is essential for audits and decision-making.
Common Accounting Mistakes to Avoid
Even the best providers can make accounting mistakes. Be mindful of the following:
? Not keeping accurate records
? Forgetting to track expenses
? Skipping budgeting
? Neglecting invoicing or chasing payments
A little planning (or professional help) goes a long way in avoiding these errors.
Why Work With a Professional NDIS Accountant?
Managing the books while supporting clients can be a lot. That’s why many providers turn to NDIS accounting services.
A qualified NDIS accountant can help you:
Set up accounting systems that work for NDIS funding models
Ensure correct GST handling and payroll
Track income and expenses across multiple services
Prepare financial reports for audits and compliance
Having a professional in your corner makes financial management smoother—and gives you peace of mind.
Final Thoughts
Accounting doesn’t have to be overwhelming. With the right knowledge and tools—or the support of a trusted NDIS accounting service—you can keep your finances in order and focus on what really matters: delivering exceptional care and support.
Whether you're just starting or growing your NDIS business, understanding the basics of NDIS accounting will help you make smarter decisions, stay compliant, and build a stronger, more sustainable service.