Step-by-Step Guide - Fix duplicate emails in Outlook

Many Windows users use one such desktop-based email system. Outlook offers several folders to hold and organize contacts, tasks, bulk emails, etc. Sometimes, however, duplicate PST files cause users to experience several problems including system crashes, slow down of performance, or even corruption. This will also influence Outlook's performance. Therefore, working with duplicate emails becomes rather frustrating. What therefore ought we do to get beyond these restrictions? Consequently, in this post, we will go over how these identical emails are produced and how to manually delete duplicates from the Outlook archive.

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Why should Outlook Archive have duplicate emails removed?

Duplicate copies of emails could arise in Microsoft Outlook for several causes. These are some of the reasons we feel compelled to delete extra emails from the Outlook PST file. Let's investigate their nature:

• Many companies send the same messages, blogs, newsletters, etc., regularly seeking user attention since many copies of the email allow them to do so.
• Many times the synchronizing procedure needs to be completed as a result of duplication when it proceeds through a phone or laptop.
• Many times, the option to leave a message is enabled, which causes unwelcome duplicate emails in the mailbox.
• A corrupted or damaged message on a server generates a copy of emails both during transmission and receipt.
• Incorrect account configuration, and incorrectly combining several files, may cause duplicates.

Fixers to Eliminate Outlook Duplicates

Users can utilize these tips to maintain their current Outlook instead of trying to delete the emails one by one, therefore minimizing their efforts. The methods users can apply to go over duplicate emails are listed below:

Three Manual Techniques to Eliminate Duplicate Emails from Outlook: Account Settings Change

Method 1: Account Settings

Outlook generates duplicate PST files even when an identical account is configured more than once. Users can thus take the following techniques to fix this:

• Open Outlook from the place you installed.
• Click on Info under the File option now to choose Account Settings.
• Using the Account Setting Wizard, search for the configured account from the Mail tab.
• Check whether the same account is configured several times. If so, choose the mail account and tap on the Delete option to delete the additional account.
• Finally, if the duplicate account is deleted from MS Outlook, click the close button. 

Method 2: Import or export option allows Outlook to remove duplicate emails.

 

Outlook generates email loops for import and export, per past conversations. Thus, one should use these guidelines to get over those limitations:

• Open Outlook on your device.
• Go to the File menu now, choose Open from the list, then click Import.
• Press next after choosing "Import from another program or file".
• Choose the PST file and click the next button.
• Search for a specific file to import and turn on the option "do not import duplicates".
• Click Finish in this stage to choose Outlook data files to export using the folder you wish to move to.
• You may now view the applied changes in your Outlook to eliminate duplicates.

Method 3: applying Outlook's Clean-Up Tool

Duplicate email copies from MS Outlook are deleted using this built-in utility. These actions will enable a user to utilize the Cleanup tool to eradicate this duplicity:

• Outlook set up on your PC
• Click on Clean-up now to enlarge every choice.
• Choose the suitable option, that is, the clean-up folder, clean-up conversation, or clean-up folder and sub-folder from the Clean-up checklist.
• Then, using the Settings button, manually select the intended location.
• Click the Browse button once the Outlook Window is shown to indicate the exact location of the PST file.
• Click the Clean Up Folder button following the folder selection to initiate the deleting procedure.
• Use all the above hand-crafted techniques and quickly eliminate repeated emails from Outlook PST files.

Method 4: Professional Way to Fix Duplicates in Outlook

Sometimes the duplicate items in your MS Outlook mailbox cannot be eliminated with just hand tools. For example, manual approaches won't be able to swiftly eliminate duplicates in mass, say 10k emails. TrustVare Outlook PST Duplicate Remover Tool you will find useful.

This application was chosen since it is a dependable, fast, and bulk duplicate item deletion tool. Outlook 2019, 2016, 2013, 2010, etc. can have duplicates deleted by the application itself. Furthermore, no data is lost when the Outlook duplicate item removal application removes the duplicates. It removes duplicates from password-protected files, orphan, and archived, ANSI PST files. The software offers a free demo version to test it out.

 

Simple Steps To Remove PST Duplicates:

• Get, install, and launch the TrustVare Outlook PST Duplicate Remover on your PC.
• Click Browse to choose one or several PST files.

• Select subject, sender, date, or attachment filters.
• Save the cleaned PST file to a folder you choose.

• Click Remove Duplicates; wait until the process finishes; then, check the updated PST file.

Conclusion

For those working on Microsoft Outlook, duplicate emails cause a great deal of hassle. For this reason, in this essay, we have covered numerous justifications for deleting duplicate emails from the Outlook archive. We have also discussed some ways consumers can eliminate identical emails without much work. One can readily rely on these most relevant and effective actions.