7 Signs Your Project Management Tool Isn't Working For Youby Vartika Kashyap CMO
It’s never easy to run a business. Majority of business owners and project managers are making the same mistakes over and over again. Sticking to their outdated project management tool seems to be at the top of the list. Many of these businesses even know that their project management tool is not serving them as expected, but they aren’t sure if they are ready for an upgrade. As a result, they end up wasting time, exhausting resources, and disappointing clients with poor planning and communication.
So, if you’re already using a project management solution, how do you know if it’s time to find a new one? Here are the 7 signs that you have outgrown your project management tool.
1. Your priorities aren't clear
Project management tools are responsible for helping teams organize their tasks and projects by priority. An ideal project management solution notifies you when priorities change and also provides access to an up-to-date project plan. So, if you’re getting a hard time knowing what you and your team should be working on, your current project management tool is not doing a great job.
2. You're using multiple tools to manage a project
How long does it take your team to complete a task? Do they use one tool for task management, another tool for time tracking, and yet another for team communication? If so then there’s a good chance that your project management solution is falling through the cracks. Using several different, disconnected tools for managing tasks is both inefficient and error-prone. If it’s been a while since you have considered other project management tools, you might be surprised to know that there are products offering everything you need in a single system.
3. Your resources are overbooked
A project management tool should allow a manager to avoid bottlenecks by evenly allocating available resources across different projects. When a deadline changes, a manager should be able to reallocate resources without any confusion. But if your project management tool is not providing enough visibility into resource management, it may not be an ideal tool for you.
4. You don't know what your team is working on
With project management tools, project managers see what tasks are being worked on by whom and what’s coming up. This way, they never have to worry about a project being behind schedule because all the project information and updates are available at one place. Now, does your project management tool provide you such leverage? If not, find the one that does.
5. You're having too many meetings
Isn’t a project management tool designed to cut down on unnecessary meetings at work? If you’re calling your team in the conference room and asking them for project updates every day, your project management tool is clearly not helping. An ideal project management solution should bring all your discussions, deadlines and documents at one central place, thereby allowing your teams to save their valuable time and use it to deliver their best quality work.
6. Your tool is too complicated for new hires
If new hires are spending more time learning to use your project management tool and less time doing their actual job, you've got a big problem. Your project management tool should be practical and most importantly, easy to use. That means it should be easy for new hires to get familiar with the ins and outs of your workflow.
7. Your clients are confused
Clients don't expect surprises, particularly in the case of invoicing. If your clients keep asking why they pay you so much or where their money is being spent, you might need to look for a project management tool that makes invoicing accurate and hassle-free. Also, if you have a reliable project management tool, you'll be able to give your clients real information about when a project will get completed or why a project will not reach its deadline.
So, have you outgrown your project management tool? Do you think you are ready for a switch? If so, take a look at these Project Management Tools and select the one that serves your purpose best. Find a project management tool that helps you to achieve deliverables, save time, eliminate excess workload, and build happier teams.
Created on May 15th 2018 02:48. Viewed 660 times.