6 Tips to find a Perfect Conference Venue

by Areeb Khan Professional Laundry Attendant

Scratching your head over finding a conference venue? Often finding a suitable venue for meetings is a bit of a hassle. You would require to fix on and book the venue at least 3-4 months earlier, especially if you're looking for a venue with a Good restaurant in Whitefield, Bangalore. Here are 6 tips to take into consideration before booking your venue:

Suitability

Choose a venue that is suitable for the attendees and one that is likely to appeal to their demographic. Tread carefully, as this will reflect your company’s corporate image but can also be used wisely to build a positive impression.

Accessibility

Make sure that your venue is near popular landmarks and easily accessible through public and private transport. If you look for a conference hall , make sure it's within the technological hub, preferably Whitefield. The venue should have ample parking space or nearby locations for parking.

Amenities

Technological amenities like Wi-Fi accessibility and charging ports are pivotal for a conference. Make sure your venue is ready and also capable of handling your other technological needs like Projector machines, photocopying solutions, whiteboards, etc.

Lodging

It is important for you to provide accommodation solutions to your guests, especially if the conference is set for more than one day. If the venue doesn’t have a hotel, make sure there is one nearby. It's not a tough ask if you’re looking for a Conference hall in Bangalore, along with good accommodation.

Budget

This is probably what matters the most. Set an initial budget and focus on spending it on the areas that matter and cut off on those that don’t. Being flexible on your dates often helps to bring down costs. Plan your meeting around off seasons to cut down on booking cost and negotiate your way to a suitable deal.

Facilities

It's often a good idea if your venue provides mildly entertaining facilities such as a pool table, spa, or a gym for the guests to indulge in. This will lay a positive impact on your attendees and uplift your brand image.

Now that you have a certain set of guidelines to plan your conference venue, don’t hesitate to take calculated risks. Most importantly, try to instill a feeling of ease among your guests, once they are outside the conference room. Best of luck!