What is a Hosted Workspace & How can it benefit your Business

Traditionally, accounting is widely known for its grueling overtime hours, especially during periods of increased demand, to meet non-negotiable deadlines. Among the many other challenges that accountants need to face was the need to ensure consistent data entry and pay close attention to detail. For the most part, meeting these demands meant being tied to an office desk for hours on end. The result was a disengaged workforce, less-than-efficient customer service, and high operational costs.

With hosted desktops and workspaces, things don’t have to be like this. OneSpace was developed to let accounting practices implement a complete IT solution that delivers workspaces over remote desktop, along with all the applications, documents and email that your team use for their daily routines. A hosted platform is available at any time and on any device, and there’s no software to maintain yourself.

Today’s businesses are driving more towards mobility and workplace flexibility to enjoy better performance, lower costs and a more engaged workforce. However, workforce mobility isn’t just a trend – it’s now expected by employees. Workers want to be able to access business applications and data to be more productive on-the-go, and they want to access from any device, including their own personal devices. That way, busy accountants can also get a strong head start on the day’s work during the commute or at any other time or place.

At the same time, there’s no denying that information technology in the business has become more complex and multifaceted. The apps that employees need for their job have expanded beyond email to include programs for Windows, web applications and native mobile apps. As such, many are turning to less secure consumer-grade cloud services for accessing their data and sharing files, which leaves them far more open to security meltdowns and breaches of regulatory compliance.

For smaller accounting firms that don’t have their own in-house IT departments, the challenges in implementing a secure and accessible computing platform are even greater. It’s easy, even in larger practices, for IT projects to end up taking up far too much in financial and human resources to the extent that it prevents your employees from focussing on your core business. After all, expertise in the inner workings of IT is not, and never has been, in an accountant’s job description.

Unfortunately, most industry solutions that address the issues of workforce mobility and desktop virtualization services are tailored towards large enterprises, so how can your business meet these needs? That’s where OneSpace comes in.

Introducing OneSpace – The Complete IT Solution for Accountants

OneSpace offers a complete IT solution that delivers business-ready virtual desktops through the cloud. Providing integrations with more than 400 applications used in the accounting sector, including industry-leading software like MYOB and Reckon APS, it allows your team to access and use the tools and data they need to do their jobs no matter where they are or what type of device they’re using. It’s like having a full-fledged workstation computer right in front of you wherever you are, but better!

Not only does OneSpace allow your team to continue working in a familiar computing environment; it allows them to do so when, how and where they want while reducing the burden on administration. This more scalable and flexible approach to IT will completely transform your business for the better all for a predictable monthly cost and greatly reduced reliance on expensive, in-house hardware and software.

OneSpace is securely managed and hosted in a purpose-built data center and delivered to your employees over the web to any device. It integrates fully with mobile devices as well, automatically delivering a mobile-optimized experience.

Centrally secured and delivered as a cloud service, OneSpace also reduces the risk of data loss or intrusion, no matter the device being used to access your apps and data. User access remains secure, available and compliant, while intellectual property and sensitive information stay safe. That’s because all data and applications reside in the cloud, and not on the local device, giving you greater control over your business-critical information. In a sector that’s built on trust and close attention to data integrity, that’s nothing short of a game changer!

What Are the Benefits of Using Hosted Workspaces?

Virtualisation and remote desktops might sound complicated, but it doesn’t take long to realize their benefits when it comes to accommodating the busy schedules and tight deadlines accountants need to face every day. Here are some of the key ways hosted workspaces can transform your practice:

Grow your Business, Not Your IT Infrastructure

Moving to OneSpace means you no longer need to manage your own infrastructure by implementing software and hardware upgrades and fixing problems. Accountants aren’t necessarily IT experts as well, so this means that your staff will be able to shift their focus entirely to what they do best – running your accounts, instead of having to waste time-solving IT-related problems. From an IT perspective, your business will also be able to focus on more strategic initiatives instead of ongoing maintenance, software patches, and hardware upgrades. Instead, all that’s taken care of remotely as part of the OneSpace product set.

OneSpace provides your practice instant access to enterprise-class technologies on a predictable pay-as-you-go model, enabling you and your team to scale in line with demand. You’ll be able to effortlessly accommodate increased demand during busy times, such as month-end closures and fiscal year-ends while being able to scale back during quieter times. Furthermore, you’ll be able to shift major capital expenditures on things like in-house servers to predictable operational expenses for a knowable monthly subscription fee. This also makes it cheaper and easier to onboard new staff, expand into new branch locations and adapt to industry changes.

Any Device, Anywhere Mobile Access

Choice and flexibility are key to staff retention and satisfaction, particularly when it comes to having to meet strict accounting deadlines and work overtime. OneSpace instantly enables your business to give staff the choice and flexibility to work from any device and any location. Users have secure, one-click access to their desktops and all their mobile, SaaS and corporate Windows apps; this includes fully-integrated email, file sharing, and synchronization, a secure web browser and IT services. At the same time, IT can gain control over mobile devices with full configuration, security, provisioning, and support capabilities.

Secure and Compliant by Design

Serving hundreds of accountants around the country, we’ve reached an economy of scale that allows us to implement the most sophisticated technical, administrative and physical security measures in the industry. OneSpace is centrally secured and delivered from a purpose-built ISO27001 data center, reducing the risk of data loss and intrusion enormously. Corporate access remains secure, while intellectual property and sensitive private information stay safe. High security is ensured with the option for multi-factor authentication, the latest intrusion-detection and prevention technology and protection from zero-day malware threats.

Seamless Application and Data Integration

With OneSpace on your side, you’ll have a fully integrated computing environment that blends your applications, data and hardware resources from any local device or on-premises infrastructure into a fully cloud-enabled system. There’s no need to invest time and money in having your applications rebuilt and redesigned to make them work with different systems. Instead, application integration makes it easy to migrate to OneSpace by ensuring that all the applications you use for work will be accessible anywhere, from any device at any time. Right out of the box, OneSpace provides native support for more than 400 applications used by accountants all over the world, such as Reckon APS and MYOB.

Better than PC performance

Hosted Workspaces are delivered using Citrix® HDXTM technologies to ensure a brilliant user experience on any device, under any network conditions. This delivery technology not only matches but surpasses the local computing experience. That means less time spent staring at loading screens and more time spent actually working.

Windows Apps with a Mobile Look and Feel

Automatic adjustment for Windows applications running on mobile devices allows OneSpace to deliver a full touch-optimized experience on the small screen while also leveraging device-specific features such as multi-touch gestures, native menu controls, camera and GPS functions. That means accountants will be able to keep on top of their work no matter where they are, whether on the daily commute or catching up with invoices from home.

Support for USB and Other Local Devices

OneSpace integrates with many USB and local devices that you would normally only access on a PC. Just attach or map your device as you would from a normal PC environment, and you’re set to go.

On-Demand IT

OneSpace creates the ability to deliver customized IT to all your users without the need to manage multiple operating environments and track configuration databases. Simply select the features and applications you want to be delivered to your users, and OneSpace will take care of the rest. OneSpace is also backed by a 24 x 7 helpdesk to service your users around the globe.

Built-in Business Continuity

Because your applications, data, and computing all reside off-site in a secure location, your business is safer in case of a disaster. OneSpace instantly gives your practice a built-in business-continuity and a disaster-recovery plan that enables your employees to continue working from any device, thereby ensuring your business can continue to run in the event of a local disruption.

Hosted Workspaces Benefit the Entire Organisation

Hosted workspaces benefit the entire organisation, including both management and employees. Business leaders will be able to drive innovation and focus on growth. Financial executives will also welcome the idea of lowering upfront costs for on-boarding employees and temporary workers, new IT projects and business initiatives, as well as a shifting from capital expenses to more predictable operating expenses. OneSpace allows decision makers to focus on bigger, more strategic projects instead of maintenance and troubleshooting, at the same time making their IT infrastructures more dynamic and responsive. Finally, employees will be able to enjoy a better work/life balance thanks to increased mobility, which translates into a more motivated and more productive workforce.

Powered by Best-in-Class Solutions

OneSpace is built using best-in-class, enterprise-grade solutions, utilising industry leaders in mobile workspaces, providing virtualization, networking and cloud services that are always building new ways to work better from the cloud. Byte has designed and architected approaches to successfully implement industry-leading technologies used by the world’s largest enterprises in ways that are effective and efficient even for smaller accounting practices and other businesses.

How Can OneSpace Help?

OneSpace is a cloud-enabled virtual workspace tailored specifically to the needs of accounting practices. Not only do we provide extensive industry expertise – but we also guarantee a 99.9% uptime, enterprise-grade security, integrations with leading apps used by accountants and work anywhere-anytime accessibility. If you’re ready to get started on your cloud journey, talk to one of our experts today.

Sponsor Ads

• Ad Space Available - Rent it Now!

Report this Page

Created on Sep 25th 2018 00:25. Viewed 381 times.

Share on APSense

Comments