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Output Controls: Definition and Various Types
by Esprim Systems Best IT Infrastructure & Security Solutions - EsprOutput control is a preventive measure in order to control the output and under this technique, the actual output is compared with the output that was planned. This is done with the intention of identifying the problems at the work center. This control ensures that the output data that is delivered to the end-users is presented, formatted and delivered in a manner that is consistent and secure. Output can be in any form like a report or a database in a removable media or a word doc in the hard disk of a computer. No matter the type of output, it is of utmost importance to maintain its confidentiality and integrity along with ensuring that it is consistent. These controls need to be enforced in both types of environments - online and batch processing. Various types of output controls are as follows:
Storage and logging of critical and sensitive forms - There should be secured storage of pre-printed stationery in order to prevent actions such as unauthorized usage, access, destruction or removal. Stationery supplies such as negotiable instruments, security firms, etc. should be accessible only to authorized persons.
Proper logging of output program executions - When the programs that are meant for the output of data are executed, there should be properly logged and monitored, otherwise there might be the risk that confidentiality/integrity of the data gets compromised.
Spooling/Queuing - The term “spool” stands for simultaneous peripheral operations online and this process ensures that the user can continue to work, while the print operation is in process and gets completed. While the file is to be printed, the data stream to be printed is stored on a temporary file on the hard disk by the operating system. The files to be printed are then “spooled” to the printer as soon as it gets ready to accept the data. This intermediate storage of output data can lead to unauthorized disclosure of the data or even modification. In queuing, a long list of documents wait to be printed on a particular printer, so it should not be subject to modifications that are unauthorized.
Controls over printing - There should be adequate controls over the printing operations so that there is no unauthorized disclosure of the information that is being printed. Users must be trained properly to select the right printer and sufficient access restrictions can be placed on the workstations that can be used for the purpose of printing.
Reported distribution and collection controls - In order to prevent the unauthorized disclosure of information, there should be secured way for the distribution of the reports. A proper log should be maintained for the reports that were generated and distributed, along with reducing the time gap between printing and distribution. Reports should be timely collected and a proper log should be maintained for the reports that were printed and collected.
Retention Controls - Retention controls take care of the duration for which the outputs should be retained in an organization before they are destroyed. For each item of the output, a date should be determined as per the retention controls. Various factors such as need and use of output, legislative requirements, etc. affect the retention period of the output.
For the best IT Infrastructure solutions and IT Security Solutions, you can hire any top IT service provider in your area. For an IT service provider in India, you can hire Esprimsystem, which is one of the best IT service providers in India, dealing in a variety of IT services such as IT infrastructure solutions, IT Security Solutions, etc.
Storage and logging of critical and sensitive forms - There should be secured storage of pre-printed stationery in order to prevent actions such as unauthorized usage, access, destruction or removal. Stationery supplies such as negotiable instruments, security firms, etc. should be accessible only to authorized persons.
Proper logging of output program executions - When the programs that are meant for the output of data are executed, there should be properly logged and monitored, otherwise there might be the risk that confidentiality/integrity of the data gets compromised.
Spooling/Queuing - The term “spool” stands for simultaneous peripheral operations online and this process ensures that the user can continue to work, while the print operation is in process and gets completed. While the file is to be printed, the data stream to be printed is stored on a temporary file on the hard disk by the operating system. The files to be printed are then “spooled” to the printer as soon as it gets ready to accept the data. This intermediate storage of output data can lead to unauthorized disclosure of the data or even modification. In queuing, a long list of documents wait to be printed on a particular printer, so it should not be subject to modifications that are unauthorized.
Controls over printing - There should be adequate controls over the printing operations so that there is no unauthorized disclosure of the information that is being printed. Users must be trained properly to select the right printer and sufficient access restrictions can be placed on the workstations that can be used for the purpose of printing.
Reported distribution and collection controls - In order to prevent the unauthorized disclosure of information, there should be secured way for the distribution of the reports. A proper log should be maintained for the reports that were generated and distributed, along with reducing the time gap between printing and distribution. Reports should be timely collected and a proper log should be maintained for the reports that were printed and collected.
Retention Controls - Retention controls take care of the duration for which the outputs should be retained in an organization before they are destroyed. For each item of the output, a date should be determined as per the retention controls. Various factors such as need and use of output, legislative requirements, etc. affect the retention period of the output.
For the best IT Infrastructure solutions and IT Security Solutions, you can hire any top IT service provider in your area. For an IT service provider in India, you can hire Esprimsystem, which is one of the best IT service providers in India, dealing in a variety of IT services such as IT infrastructure solutions, IT Security Solutions, etc.
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About Esprim Systems 
Best IT Infrastructure & Security Solutions - Espr
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Created on Mar 9th 2020 06:26. Viewed 405 times.
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