Know the Best Free Solutions - Combine Calendars in Outlook

by Herry Potar Artical writng

User Inquiry: Hi there! I've been employed by an MNC. I ran into issues recently when my manager requested that I merge calendars in Outlook. In situations like this, I become confused. I would want to know if it is possible to combine two calendar events in Microsoft Outlook. Could you please give me a detailed explanation? Moreover, the most effective workarounds for this problem. But I am grateful that you have resolved my issue.

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One of the best desktop email programs available is Microsoft Outlook, which is a well-regarded program that provides exceptional email services. Professionals use this platform to manage calendars, tasks, emails, notes, and other data, much like they do with traditional email clients. Furthermore, one of Outlook's main advantages is that it can handle mailboxes with ease, offering a variety of integrated services.

Having all of your critical dates, meetings, and activities on one platform also helps. However, it might be challenging for you to keep up with all the important happenings without interfering with your job if you were utilizing numerous Outlook email accounts at the time. Professional counsel, nevertheless, suggests combining calendars in Outlook. We have already touched on a user query to describe the intricacy involved in setting up several calendar events. Let's now explore this subject in more detail.

How to Manually Merge Calendars in Outlook into One View?

Calendars are unquestionably quite important for organizations and professionals alike. Because it motivates people to handle meetings and time efficiently both inside and outside of a business. Professionals may easily recall important dates with its reminder alerts of upcoming activities. We will go over non-automatic ways of combining calendars in Outlook in more detail in this section. Now let's start learning the answers.

1. Option to Overlay

Since having numerous calendars to keep track of important occasions is one of the popular practices. Additionally, the Overlay option's relevance enables users to manage many meetings from one location. Most notably, it won't merge the calendar events; still, it can facilitate the quick viewing of several significant pieces of data. Let's discover the steps now.

Step 1: Launch the Outlook program to begin learning the Overlay approach.

Step 2: From the ribbon bar of the first interface, choose the View tab. Click Group now.

Step 3: Select the Overlay choice here.

In the event that you find these procedures more manageable, please be aware that this is not the only method for merging calendars in Outlook into a single view. Additionally, this approach cannot be used to integrate the calendar event. As a result, it is advised against depending on this choice.

2. Employ the Export/Import Method

This is an additional manual technique for handling multiple calendar events in Outlook. We'll go over the considerations for using Microsoft Outlook's export and import features in this section. Stated differently, this technique facilitates the creation of a single duplicate of several calendar dates. Get a step-by-step breakdown of this process now.

Step 1: Go to the File area after opening your Outlook account.

Step 2: Select Export under the Open & Export menu in the subsequent window.

Step 3: After completing the previous step, click Export a file to discover how to merge calendars in Outlook. Now, use the Outlook data file (.pst) > Next to choose the desired.pst file.

Step4: Select the calendar folder you wish to export by clicking on it in the next pop-up checkbox. You now need to empty the subdirectory box > Next in order to prevent duplicate files.

Step 5: All you have to do now is browse the save place, rename the file, and then choose Finish.

Step 6: Go to File > Open > Select Import if you wish to import the.pst file.

Step 7: Select Import from another application or file > Next at this point.

Step 8: Click the Outlook data file with this, then choose Next. To combine several Outlook calendar views into one, navigate to the location of your previous exported file. Next, click OK.

Step 9: Go to do not import duplicate entries and click Next to complete the process.

Step10: Now, point the mouse to Finish after choosing the folder to which you want to save your finished work.

(Note: It is possible that you may find this procedure difficult to follow and laborious. Professional and inexperienced Outlook users often advise against this method since it is time-consuming and labor-intensive. If you omit any of these phases while putting the method into practice, it becomes much more problematic. So, it is recommended against using this technique.)

Outlook Calendar Combination: Use the One-Stop Solution to Solve the Problem

We have already gone into great length on the manual approach. We will investigate more to determine the most effective substitute methods to address this problem. Use Softaken Merge Outlook PST file Tool, the expertly recommended option, for the same. It is among the best ways to easily merge several calendar events into a single account.

Outlook calendars may still be merged into a single display using this approach, which is still the best option. Users may easily combine tasks, calendars, emails, and contacts using this solution. The capability of this program to eliminate redundant events and meetings from the calendar adds to its distinctiveness.

As a result, it is the best option for professionals to handle crucial occasions. Now that we have that information, let's find out how.

Here's the Full Rundown on How to Combine Calendars in Outlook

Step 1: Installing and using the aforementioned program on your PC should come first.

Step 2: Use the Add File option to add the file at this point. You may also look for and insert the PST folder in addition to this. Examine the Options area in the footer of the same window using this. To combine calendars in Outlook into a single display, select Merge from the Options.

Step 3: Click Merge All Folders in the pop-up box that appears. Moreover, deselect every box before pointing the mouse at the calendars. You may now enter a new file or combine the current.pst file with the help of Options.

Step 4: It's interesting to note that this program gives customers the ability to utilize the Filter option to apply a filter to the data. This lets you merge calendars in Outlook easily. Point the pointer to Next now.

Step 5: You can now view your generated.pst file's real-time updating. And have a successful.csv file downloaded to your computer.

Last Remarks

To sum up, calendars are essential for managing appointments, meetings, and significant occasions. In addition, we have clarified the manual method for merging calendars in Outlook. Utilizing the expert-suggested solutions is advised despite the intricacies and mistakes of non-automatic approaches. Therefore, you may effortlessly merge several events on the calendar into one by employing the previously described techniques.