How to Easily & Efficiently Communicate With a Large Staff

Communication is a fundamental issue in the management of any organization – and not just any communication, it should be effective communication. Effective communication motivates employees, and if you are on the same page with them, it positively impacts the company's growth.

Communicating with a large staff is quite challenging, and if not handled well, its downsides can lead to significant damages to your organization. Here's how you can easily communicate with a large staff:

Digital Communication

If you are a 'break and fix it' kind of a person and paper-based methods are still working for you, you may never see the need for transitioning to digital communication methods. It is easy to relay information through digital communication. Thanks to today's evolved technology, you can use automated calling and messaging. Automation has made everything more comfortable, and you can reach out to thousands of staff across the globe at the same time.

Communicating with your staff through calls has a personal touch. It is not like the impersonal emails and messaging. Hearing your voice and the fact that they can communicate to you by just pressing a single key strengthens your employees' bond. Embrace new technology techniques and communicate quickly and efficiently with your staff.

Internal Communication Strategy

A comprehensive internal communication strategy is a blueprint guiding upwards and downwards communication. A communication strategy outlines an organization's communication goals, which group to communicate with, when, and what. Start by conducting an internal situational analysis. Review the organization's goals, previously published communications, the composition of your staff, and the existing communication channels.

The four elements will guide you on settling on the best communication strategy to realize the organization's goals. With all this information, you will be better positioned to collaborate with your staff and build a communication plan. It will be easier to meet fast-changing organizational demands and increase productivity with a robust internal communications strategy.

Communication Policies

The organization's communication policies set expectations that everyone has to respect and meet. Having good communication policies facilitate the relaying of the necessary information necessary for employees' productivity and morale. Some organizations have had to ban specific communication methods that are time-consuming, thus affecting employees' productivity.

If your company has well-defined communication policies, it will reduce potential conflicts and misunderstandings that arise from ineffective communication. Some of the communication policies include a chain of command, progress meetings, and feedback mechanisms. It is important not to set strict communication policies, that might render your employees powerless. This is because it will demoralize them, thus affecting productivity and service delivery.

Conference Video Calls

Most companies embrace remote working, and video conferencing comes in handy when you want to convey information quickly and efficiently. You can use video conferencing to relay information to remotely working employees or to a large number of employees within the organization. It is an easy and simple way to communicate because you can do it from anywhere. All you need is a computer, tablet or a phone and an internet connection and voila all your staff get your message.

Virtual communication is an excellent way of managing international organizations and businesses. It is not as effective as one-on-one communication, but most importantly, it gets businesses and organizations going. The personal touch in video conferencing also helps in building relationships between employees and clients.

Regular physical meetings

Having one-on-one meetings with your staff motivates and makes them feel valued and inspired to contribute to the realization of a common goal. If you normalize conducting physical meetings with your team, you will end up with a happier, motivated, and productive team eager to contribute to your business.

You can have weekly meetings, monthly meetings, beer nights, team buildings, and anniversary celebrations with your staff. You can also encourage your managers to contact daily short sessions at the end of the day. Physical meetings align management with employees. You will pass information and instructions in a clear and precise way and gauge your staff's genuine reactions.

Effective communication gives employees morale, a voice, engagement, reduces chances of misunderstanding, and aligns management with employees. All these contribute to a company's ultimate growth.