Resuming Operations After the Lockdown for Factories

TYPE OF FACILITY Manufacturing Factories and Industries OBJECTIVE The purpose of this statement is to lay down the Standard Operating Procedure (SOP) to be followed to resume operations post the Lockdown period. PROCEDURE Preparing the Facility before the reopening- 1) The Facility Management team must be informed 5 days prior to the opening. 2) 3 days prior to opening it is recommended that a deep sanitization cleaning is done. 3) 1 Day prior to the opening the entire Facility, a ULV Antivirus Fumigation using an FDA/EPA approved Anit-Viral chemical should be done. 4) The Frequently used surfaces including your washrooms, workspaces, lifts, door handles, railings, and other areas such as cafeterias and pantry will be sanitized and disinfected. 5) An adequate number of Digital Thermometers, PPEs, Sanitizers, Disinfectants must be procured prior to the opening. SILA can provide support with the procurement of the above-mentioned items. 6) An email must be sent out to all Employees working at the Facility to not report to work in case of any symptoms of the Flu. Employees residing in government declared COVID-19 hot-spots should not be allowed to resume work. 7) All employees must be informed to report to work in masks and preferably gloves. In case the employees require masks or gloves to be procured by the company they must inform the company in advance. 8) Facilities must try and operate with a minimal number of staff/occupants for the first month post the lockdown, and gradually increase the occupancy level over time. 9) Floor markings at the factory gate to indicate where employees must stand while queuing in line before being granted access must be marked out. 10) Floor markings at the Canteen to indicate where employees must stand while queuing in line before being served food must be marked out. 11) Installation of disinfection chambers at Entry points and portable hand washbasins may be placed around the facility (SILA can help with the procurement of these). 12) All contract workers must be made to share the list of employees that will be reporting to work prior to resuming operations. No new staff will be allowed on-site without prior approval from the companies HR/Admin team. 13) A quarantined emergency room must be demarcated prior to opening in case any employee is found to have symptoms of the Flu. 14) Checking of all common critical amenities like lifts, DG, HVAC, UPS, RO Systems (or water dispensers) and Hydrant systems and Jockey pumps including filters and chiller water levels and refill the fresh water for proper functionality due to long time shutdown. 15) HVAC Systems - Cleaning the exhaust and air filtering systems before restarting operations thoroughly. Guidelines to be Followed After Reopening the Factory – 1) All the employees and service partners will need to submit a self-declaration about not showing symptoms of COVID-19 before resuming work. The declaration should also include their family members’ health status and any travel history or contact with an infected patient in the past 14 days. 2) Employees residing in government declared COVID-19 hot-spots should not be allowed to resume work. 3) Ensure sanitizers are available at most important and frequented areas of the office. All employees to sanitize their hands at the security desk. Insist on personal hygiene of all employees and mandate the use of sanitizers every now and then. 4) Any activities involving a gathering of people to be avoided and the same to be conducted via electronic media – Follow Social Distancing. 5) If any employee is found coughing, breathless, sneezing they must be immediately reported and shifted to the Quarantine Emergency room, and the Admin/HR must relieve them from the site and ensure the relevant government authorities or hospitals are informed of the same. The employee will not be allowed to reenter the premises until a valid medical report is furnished proving they are COVID Negative. 6) Employees above the age of 50 should be asked to continue to work from home. 7) Office shifts should have a minimum of a one-hour gap between each shift. 8) Mandating the use of hand sanitizers and wearing masks and gloves until normalcy resumes. 9) Advise Pregnant employees, if any, to continue to work from home. 10) Greet people our traditional way (Namaste) rather than shaking your hands with each other. 11) Continuation of training and awareness regarding precautions to be taken on a day to day basis. 12) Under the present circumstances, it is advisable to keep up to date with local rules regarding the control of the epidemic, closely communicate with relevant officials responsible for guiding businesses as they resume work Travel and Entry Guidelines 1) All the employees and service partners will need to submit a self-declaration about his or her illness prior to being a