The perfect event planner: What to look out for when picking an event planner?

Planning an event is hard work. There is a lot of sweat, tears and stress involved and it can make it an undesirable experience. But you can have your cake and eat it too if you decide to hire an experienced event planner. Click on this link, to find out more about hiring the perfect event planner.

So you have decided to go with an event planner for your next event. Now you have the task of finding the perfect event planner who will contribute positively to your event.

There is no shortage in the number of available event planners. A simple Google search can turn out numerous names or companies that can help you with your event planning needs. However, the trouble arises when you try to find a high-quality one. You want an event planner who positively contributes to your event, not one that is a detriment.

The first place that you should look is to your friends, family, and colleagues. Someone you know may have recently used an event planner that has impressed them or did not quite meet the mark whom you should avoid hiring. You can usually trust information and opinion from someone who respects your best interest. Your friends and family know who you are and therefore know what type of event planner would suit you and your personality. If you are a stickler for details, then they would know that you would know someone of the same mind.

While we are on the topic of personality, it is immensely important that you choose someone who you feel comfortable with. You do not want to work with someone who makes you feel uncomfortable, tense or upset. Nor do you want someone who clashes works the whole time. I need someone who is of the same mind. Where you agree more than you disagree? So during your initial meeting, try and get a read on their personality. If you find them intolerable, then don't hire them. Simple as that.

Simply the best, better than all the rest.  

That should be the sentence that describes your event planner. You don't want someone who slacks off. You don't want someone who treats their job like a horrible chore that is painful to go to every day. You want someone who loves their job. You want someone who is passionate about what they do. This passion and love will be reflected in their work. People who enjoy their work will generate better outcomes. So look for someone who seems excited about what you are doing.

References are important:  

We have already mentioned asking friends and family for advice, but official references are also valuable sources of information. So don't be afraid to ask for a potential event planner for their references. This will give an accurate representation of the skills and qualities of this event planner. You should also try to find reviews posted on websites like Yelp, Linked-In, and Google.

The price is right:  

When you start searching for an event planner, you will need to make note of the different prices. The scary fact of the matter is that some event planners a very pricey and you will be shocked when the bill comes. You need to find a high-quality event planner that is also affordable, which is a possibility. So shop around, and know exactly the rate you are going to be charged, as well as any add-on fees that might come up. But don’t ever forgo quality for a cheaper price.

Disaster ahoy; When should you hire an event planner? 

You need to think about the greater good here: is it better to hire an event planner and get an excellent result, or better to risk your event being a flop because you had too much pride to ask for help? Sometimes, people are not naturally inclined to the art of planning a party. For some, it may be a tiresome chore, where you actually have a very horrible time doing it. If the prospect of planning your event causes you to have the overwhelming sensation of dread, then it may be a good idea to hire a competent event planner.

Is it not a bad thing to resort to hiring an event planner? It is not a weakness on your part or a sign of incompetence, but rather it is you being a realist and making a smart business decision. You can be an optimist and think that everything will just work out even though you are not aptly planning correctly or having a good time doing it. This is misguided optimism. If you know that you are not a great planner or already have too much on your plate doing other things, then an event planner is a viable option.

Here we will look at the ways in how an event planner can help avoid a disastrous event.

1. Wow, what a great idea: 

An event planner will bring in a set of different and new ideas. They will be a fresh mind or perspective on your problems and issues pertaining to your event. Furthermore, they can generate ideas which you may have never have thought about. This is a big positive in regards to choosing an event planner. Arrange a sit-down, listen to their ideas and get to know them a little. This is someone who you will be working with closely for a prolonged period of time so you have to get on.

2. The bigger the event, the more an event planner would be a necessity:  

If you have never planned an event before or at a stage of your life where you will be unable to give a hundred percent, then it is not wise to plan an event solo. This is especially true when the event or function is large in scale, has many event features and entertainment, and/or has a huge guest list. You do not want to miss a single detail or become frazzled. A skilled event planner will be able to tackle conducting the largest and grandest affair with ease and precision, leaving you with having the clear minded-ness required to make important decisions.

3. It's a great day for a planned wedding: 

The spectacle of a wedding will most definitely require help especially if you are having a grand affair. A large wedding will require a lot of work. There are a lot of large and small things to deal with. For example, flowers, food, venue, music and seating arrangements, to just name a few. If this is your wedding, hiring an event planner can lessen the stress and anxiety profoundly and make it so you can just focus on being the blushing bride or handsome groom.

4. Large birthday parties and Anniversaries-let an event planner in: 

Similar to weddings, though perhaps a little smaller in scale birthdays can be made amazing with the help of an event planner. So, if you are required to throw a birthday that was notable because of a special age, for example, a fiftieth or a sweet sixteen bash, or a landmark anniversary (50th wedding anniversary, 40th year with the company, etc.) hiring an event planner is a smart option.

These types of events normally have a large guest list and require a lot of work. There will be very high expectations involved, which can put a lot of pressure on you. An event planner can produce a spectacular party that impresses both the guest of honor as well as the other guests.

5. You cannot be in two places at once. 

If your event requires you to mingle, network, be an engaging host/hostess or be a part of the action, then you will definitely want to hire an event planner. You do not want to cut a conversation short with one of your most special guests because you have to run off to make sure the desserts are ready to be served. After the big event has begun, you should only have to make larger-scale, important or disaster-avoiding decisions during the course of the event, and not have to worry about every single detail.

So in summary, an event planner is a viable option and in some cases the smartest option. They can create events which are high-quality and showcase amazing things. They know what is innovative and fresh and they also know what is tired and cliché. They will make your event memorable and something that will reflect well on you as the hostess. Furthermore, hiring an event planner will be better for you personally as you will not become overly stressed and anxious about every little aspect of your event. This is because someone else is taking the reins. And at the end of the event, if you feel like telling your little secret.

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Created on Jul 28th 2018 02:07. Viewed 558 times.

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