Is It Advisable to Use a Request for Proposal Template When Writing an RFP?

by Mike K. Post your article at Aleshatech.com

You can write an RFP in different ways. You can write it from scratch, but you need to learn some tips on how to write a good one. Also, you can use online templates and examples to craft a good RFP that will get favorable responses. Many people prefer using RFP templates. Is it advisable? Read on for all the details.

What is a request for proposal?

Before you decide whether you use a template or write it from scratch, you need to know what is an RFP. Knowing that will help you know if you can write it on your own or use a template. An RFP is a document issued by organizations looking to acquire products or services to vendors requesting them to submit their proposals explaining how they can deliver. Therefore, your RFP should be clear and to the point to avoid miscommunication.

Westchester's Department of Senior Programs issues three RFPs

Some templates use One-size-fits-all format

Many RFP templates have a format that may not be ideal to your company’s needs. Some of these templates use a one-size-fits-all format, and that may not be ideal to all companies. Therefore, if you want to use a request for proposal template, look for one that can be tailored to suit your organization’s needs.

Consider easily editable RFP template

One thing you need to understand is that RFP templates are designed differently, hence come in different formats, sizes and even shapes. You need to go for a template that is easily editable on your laptop, computer, or mobile devices. This will make the process of writing the RFP easier. But be careful as some templates require you to have programming skills to edit them.

Elements of a good RFP template

An RFP is an essential document required in procurement. A good RFP template should be clear and have all the information you need to communicate to the bidders. The template should have background information of your company and a brief explanation of the project. Also, the template should have space for project goals and scope of work. This is where you clearly outline your needs and what you need from the bidders.

In addition, a good template should have space for evaluation criteria, timelines, anticipated selection schedule, elements of proposal, budget and even possible roadblocks that can limit the bidders to complete the project if hired. With that information on an RFP template format, you are guaranteed of writing a good RFP.

Final Words

If you get the right RFP template, it’s advisable to use it when writing an RFP. Make sure the RFP template you use is easily editable, and has all the elements of a good RFP as highlighted above. But, you don’t have to do all that, there are online platforms that can write a good RFP for you. At The Bid Lab, there are professionals who will write a good RFP for you. Therefore, use The Bid Lab when you need to write an RFP, and you will save time and money.