How Video Conferencing Solutions Improve Business

Nowadays, Videoconferencing (VC) is the catchphrase as the work from home scenario is spreading fast. In fact, the VC technology is getting highly sophisticated and is facilitating remote meetings and workshops in a wonderful way. Most of the time, companies can’t manage to bring a team together in person and so they go for video conferencing. Seeing colleagues face-to-face, even virtually, creates a sense of connectedness as it builds trust among company staff.

Microsoft Teams is also a remarkable platform for VC. Here, you can hold meetings, collaborate, and work securely from anywhere. Real-time collaboration in Microsoft Teams can help you achieve more with your team, from any part of the world.

Let’s see how.

Advantage MS Teams as Video Conferencing Tool

• Work from any part of the globe; collaborate with everyone easily; invite anyone with an email id to join a meeting
• Work together in real time with screen sharing, Office apps of your choice, chats, and also digital whiteboarding
• Conduct one-on-one online meetings, deliver a sales pitch, host a workshop, or manage a company-wide seminar
• Control your online meetings with the ability to mute, remove uninvited members, and designate participants
• Engage your audience with live events and conferences; with Teams live events host large events, and presentations with up to 10,000 members
• Record meetings in the cloud, share with the team later and chat with participants during and after the meeting
• Make the most of the VC with additional features like blurring your background to reduce distractions, raising hand with the click of a button, viewing and downloading the participant list to follow up and more

Advantage Video Conferencing

Thanks to great scalability and amazing usability, VC is leading to better teamwork and bringing satisfactory results.

VC technology offers a lot of advantages to users. Video conferencing may assist all kinds of teams to be more innovative and productive. Let’s have a look at some beautiful advantages of VC technology.

1.     Facilitating Productive Virtual Meetings

For virtual meetings, video conferencing is a brilliant solution. It can improve productivity by boosting employee morale and engagement. Remote teams do not find it difficult in working via this technology. Now, most of the online video conferencing solutions are coming with useful built-in tools like comment sections, note-taking boxes, scheduling, instant messaging, and screen sharing. These tools make workflows integrated and highly efficient. And the best part is- employees can log in and join a video conference meeting from anywhere.

Most of the businesses are using online video conference for small-team meetings, regular staff meetings, interviews with potential job candidates, discussion with clients, data sharing, and internal meetings where vital information can be shared and discussed.

2.     Live Broadcast to Online Viewers

Another effective form of online video conferencing is a live broadcast. It can be amazingly effective, especially for connecting with those who are not within your organisation. By using this facility, you can broadcast a live event, presentation, symposium, workshop or meeting to as many online viewers that you want in which they can participate as well.

If you want, you can record the complete broadcast and use it for later use for any other purpose. Many companies are displaying their work by using this technology. Now businesses are using the live broadcast technology for sales & marketing events, staff meetings, workshops, for internal/external audiences, or the public Webinars and talk shows.

3.     Cloud Video Conferencing

Sometimes a meeting takes place online with different technical systems working together, but it is not in your office space, it is cloud video interoperability or cloud video conferencing. Even if participants are using different technologies or software, they can access a video conference. This system of VC technology is useful if you have invited customers, contractors or clients who are using a different system during the ongoing event.

Cloud video interoperability is gaining popularity as the system integrates and connects a variety of devices and conference rooms without any glitches. It can be used for sharing data and visual aids during a meeting, even with those who are using different software and devices.

Use Video Conferencing Technology in the Best Way

• Always make sure that all the technologies at your end are working effectively before the meeting starts; check your online connection, speakers, microphones, and other devices
• The meeting must be focused and for that set the meeting agenda in advance
• Alert team members and make them aware of the protocols
• Try to make the meeting engaging by using tools like screen sharing

Screen Sharing

Take a few seconds to prepare before you hit that share button and before that, make sure any private or sensitive information is not on your screen.

Conclusion

Make the most of video conferencing, meetings, and virtual hangouts. It is now apparent that remote video conferencing is going to be a significant part of corporate life, even after the COVID-19 wave gets over. So, it is better to keep the systems upgraded based on budget and requirements.

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Created on Sep 5th 2021 21:50. Viewed 501 times.

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