How To Use Lotus Notes Archive To Free Up Space On Your Mail Server
Lotus notes archive offers one of the best ways of freeing up space on mail server through reduction of the number and quantity of messages in the main file, while at the same time allowing you, the user to retain the older messages within the secondary main file. After it has been enabled, there will be creation of your mailbox copy, which is known as Mail Archive. In this secondary mailbox there will be a duplicate of the exact folder in the primary mailbox.
Every time the user adds new folder, or renames folder in the primary mailbox, then that change will be instantly reflected in the archive mailbox. Lotus notes archive of the primary mailbox leads to the moving of subset of documents from it to archive mailbox. Behind scenes, there are three main archiving stages namely the selection of document depending on the settings of the user, or the criteria predefined by the administrator), copying of selected documents in to the archive mail box, and the cleanup of the primary mail file. To many, users, this papers to be one seamless process.
The term Lotus Notes archive may be new to people area not IT savvy. However, to the IT professionals, it is one of the most commonly used terms. In simple words, an archive refers copy of application which is created for storage of information that is no longer in use. Just like replica, the archive contains design elements and documents which area exactly the same as those in the original application. However, unlike the replica, the archive does not send changes of any type back to original application.
Lotus notes archive is especially important for the mail applications particularly if you’ve set user preferences such that they should automatically save copy of the messages that you send, thus causing increment in size of your mail application. You can create folders then put in them messages so as to organize your mail. However, this will not increase your mail application size. Archiving will free up space and improve your mail’s performance.
All the mail Domino Server Administrators know that disk space is one of the resources that are always scarce regardless of how cheap it is. One common reason for this is the high quantity of emails that individuals retain. Most of the users can be described as packrats who like keeping everything. Lotus Notes archive allows the retention of vital information without hampering the performance of mail database.
There are various options available to the domino administrators for the control of size of mail databases, and thus, the user is in most cases restricted by disk space which their email consumes. In consequence, the users should regularly mail database by archiving or removal of the entries that are not essential.
According to Lotus Notes, archiving refers to storage of information which is no longer used. Lotus Notes archive requires container for the storage of these items and thus database for archiving is used. Generally, the first step in the process of archiving is the establishment of archive database. The Tools menu of Lotus Notes Inbox allows users to gain access to the settings of the archive, and perform the settings that they need for the purpose of archiving.
Every time the user adds new folder, or renames folder in the primary mailbox, then that change will be instantly reflected in the archive mailbox. Lotus notes archive of the primary mailbox leads to the moving of subset of documents from it to archive mailbox. Behind scenes, there are three main archiving stages namely the selection of document depending on the settings of the user, or the criteria predefined by the administrator), copying of selected documents in to the archive mail box, and the cleanup of the primary mail file. To many, users, this papers to be one seamless process.
The term Lotus Notes archive may be new to people area not IT savvy. However, to the IT professionals, it is one of the most commonly used terms. In simple words, an archive refers copy of application which is created for storage of information that is no longer in use. Just like replica, the archive contains design elements and documents which area exactly the same as those in the original application. However, unlike the replica, the archive does not send changes of any type back to original application.
Lotus notes archive is especially important for the mail applications particularly if you’ve set user preferences such that they should automatically save copy of the messages that you send, thus causing increment in size of your mail application. You can create folders then put in them messages so as to organize your mail. However, this will not increase your mail application size. Archiving will free up space and improve your mail’s performance.
All the mail Domino Server Administrators know that disk space is one of the resources that are always scarce regardless of how cheap it is. One common reason for this is the high quantity of emails that individuals retain. Most of the users can be described as packrats who like keeping everything. Lotus Notes archive allows the retention of vital information without hampering the performance of mail database.
There are various options available to the domino administrators for the control of size of mail databases, and thus, the user is in most cases restricted by disk space which their email consumes. In consequence, the users should regularly mail database by archiving or removal of the entries that are not essential.
According to Lotus Notes, archiving refers to storage of information which is no longer used. Lotus Notes archive requires container for the storage of these items and thus database for archiving is used. Generally, the first step in the process of archiving is the establishment of archive database. The Tools menu of Lotus Notes Inbox allows users to gain access to the settings of the archive, and perform the settings that they need for the purpose of archiving.
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