How to Make a QuickBooks Accounts Payable Journal Entry

by Khushi Gupta marketing

When you talk about Accounts Payable in QuickBooks, it keeps track of bills that are past due in your company. This way, you'll know exactly how much you owe the suppliers. When the first bill is entered, Accounts payable is immediately added to the Chart of Accounts. Following that, anytime a bill is paid or recorded, QuickBooks logs the transaction to the Accounts Payable account. In this article, we'll talk about the mistakes that occur when payments are made in excess of or insufficiently, leading to tiny balances. When a person looks for how to update accounts payable in QuickBooks with journal entry, this is what they see.

How To Define Accounts Payable How to Make a QuickBooks Accounts Payable Journal Entry

Accounts payable refers to the money owed by your company to its vendors for supplying products or services on credit to you. These are often the short-term debts owed to your vendors. In other words, accounts payable refers to the entire amount owed to your suppliers or vendors. Furthermore, it is listed as a current liability on your company's balance sheet. This is owing to the fact that accounts payable are due within a year.

What is a Journal Entry in QuickBooks

A general journal entry (HA) is an accounting transaction that is immediately entered or posted to the general ledger.. A company's general ledger serves as its primary collection of accounts, which is used to record balance sheet and income statement activities. Simply said, it is a record of transactions that shows the company's credit and debit balance. Journal entry is recognized as a critical component of company accounting. 

How to Make Journal Entries in QuickBooks Desktop

Step 1: Navigate to the Journal entry section.

  • You must first proceed to the journal entry function.

  • Click the + symbol in the top right corner of the file.

  • This will bring up a Create drop-down menu, with the Journal Entry option.

  • After selecting the option, you will be sent to a window with blanks for the relevant information.

Step 2: Input the date and journal number

  • When the form appears on the screen, you should modify the journal date, while QuickBooks will automatically input the current date.

  • However, if you are recording an item from a different date, make sure to fix the date before proceeding.

  • After you have adjusted the date, you must enter the journal number.

  • Otherwise, the QuickBooks program will input the sequential number for you.

Step 3: Entering the required data

  • Accounts-It refers to the accounts shown in the chart of accounts.

  • Account's journal code-The next item you should type is the account's journal code. It is critical to input the new journal code. Use the same journal code for the debit and credit accounts.

  • Debit and credit- In transactions should be found in the most recent transaction report, and debit transactions should always come before credits. Another thing to look for is if the debit has altered after the transaction has been saved.

  • Description- Another key step is to include a description to examine the transaction information on the report.

  • Name- Now you must select the customer, employee, or vendor.

Step 4: Decide whether to create a periodic journal entry schedule

You must first pick the recurring journal entry schedule before completing the procedure by saving the transaction.

Making changes to a journal entry

Now that you understand how to add and create a journal entry in QuickBooks, it is time to learn how to update a journal entry. 

  • To begin, go to the company menu and then select the Make general journal entries option.

  • Create a generic notebook entry - Image

  • Select the search option, then input the name, date, entry number, or amount, and then click find.

  • Double-click the diary entry to make the changes. When finished, select save and close. 

Getting rid of a journal entry

The methods listed below must be followed if you need to remove or nullify a journal entry

  • You must first go to the company menu and then select the Make general journal entries option.

  • Select the find option, then input the name, date, entry number, and other needed information. And then select find.

  • Now, double-click the journal entry and select the delete or void option before clicking the OK button.

  • Choose to save and close to finish the process.

How to Reverse a Journal Entry

You can reverse a diary entry by following the instructions below

  • Navigate to the company menu and then select the Make general journal entries option.

  • Find and choose the journal entry to be reversed.

  • In QuickBooks for Windows, choose find, then input the name, date, entry number, or amount, and then select the search tab.

  • In QuickBooks for Mac, locate and select the journal entry to be reversed on the left side of the Make general journal entries box.

  • Now select reverse.

  • Then pick the save or save & close tab.


Making journal entries in QuickBooks desktop should be simple after following the procedures outlined above. Furthermore, if you want to make journal entries that effect a specific customer's account receivable or a vendor's accounts payable, you must place the customer or vendor on the first line of the entry. We have done our best to give instructions for creating journal entries in QuickBooks. However, if you want expert assistance, you may contact our QuickBooks enterprise customer support staff at any time.

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About Khushi Gupta Freshman   marketing

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Joined APSense since, November 22nd, 2023, From delhi, India.

Created on Nov 23rd 2023 00:02. Viewed 155 times.


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