How Security Guards & Parking Enforcement Officers Write Effective Security Reports?by Eva Spenser Innovation
Security reports are an integral part of security operations around facilities. The reports will include anything starting from discovering a dangerous wasp nest to suspecting armed robbery. However, the same principles are applicable for every instance. The report created must include precise and clear information because professionalism is critical in creating, maintaining and reviewing reports. Security reports are reviewed by supervisors, risk management teams, senior executives and law enforcement professionals. Security reports are widely used for court proceedings and lawsuits. Hence the necessity of writing down everything accurately and effectively cannot be overruled.
For effective reporting security professionals ought to follow these steps to steer clear possibilities of errors. Here is how security reports are written:
Following a correct format
There is a standard report template which guards and officers from a security guard company in Toronto need to use whenever they are writing reports. In modern times however, report writing have undergone changes due to the evolution of technology in the form of report writing software. Also, the use of smartphones comes into play when it comes to writing and submitting reports. In the absence of a software application, professionals can pursue the traditional approach where they will note down everything in a notebook and later use it for reference.
Adding an overview to the report
Generally, when an officer pulls up a report template, a case number is assigned as a lot of check in boxes show up. The boxes given will help identify the type of incident, the time and date when the call is received, any specific location of the event and identity of individuals involved in the occurrence. Field notes are then used to fill in the necessary fields.
Writing a detailed and narrative report
What do you think makes a security report effective? An effective security report will contain an outline of incidents in a sequential pattern. The report should be lucid and not something which is difficult to read or follow. Cluttered reports are considered non-functional. They make even the most important information ineffective. Hence maintaining clarity, objectivity, precision and usage of correct words are highly acknowledged when a security report is formed. A security guard or parking enforcement officer in Toronto will follow a suitable format and comply with the norms of writing a report which will make it easier for readers to get a grip on the overview of an incident. The writer must be brief and precise with their write-up to ensure the incident is recorded in an expected way.
Edit or proofread
Security reports should be well written. Sloppily written reports are a big no. They diminish the report’s credibility. An officer may take down things in a hurry which they should ideally proofread to make the sentences readable and easily understandable. Deleting superfluous words is necessary. Deleting unnecessary words, correcting typos or fixing grammatical errors are necessary actions. Also, professionals should rephrase a sentence if it is giving a wrong idea about an incident. Generally sentences should start off with the subject.
These are what make security reports credible and understandable. Security officers should be technically correct when writing a report.
Author-bio: The author runs a security guard services company in Toronto. In recent times the author has been shedding light on key areas concerning security related matters.
Created on Feb 9th 2021 06:35. Viewed 427 times.