Guide to Scheduling Recurring Invoices in QuickBooks

QuickBooks permits you to set up recurring invoices for the clients your company bills on frequent basis. You may make use of recurring invoices even when a few of the billed items may alter on every invoice. QuickBooks will help save the standard items as a template and permit you to input the rest items while you are ready to send out the latest invoice. After a recurring invoice is "memorized," as QuickBooks calls it, QuickBooks will enter it into the ledger on its own at your preferred intervals and email a copy to the client.

How to make a recurring invoice?

Step 1: Choose Gear > Recurring Transactions > New
Step 2: For Transaction Type, select Invoice and then tap on OK
Step 3: For Type, press Scheduled
Step 4: Choose Automatically send emails
Step 5: Finish the rest of the form and then press Save template
Step 6: Repeat the steps above for each client you’d like to create a recurring invoice in QuickBooks

As a sanity check, set QuickBooks to automatically email you a copy of all sent invoices:
Step 7: Apply Gear > Company Settings
Step 8: Select Sales > Messages > Email me a copy

Now confirm the invoices were made.

However, how do you confirm them? Given below are a few ways to do so. How do you confirm the invoices were created?

Step 1: Display an automatic transactions report grouped by customer
Step 2: From the left navbar, press Reports.
Step 3: Press the report field and select Recent Automatic Transactions.
Step 4: Click Customize.
Step 5: Tap on Rows/Columns in the left column.
Step 6: For Group By, click Customer.
Step 7: Click Run Report
Step 8: To save the report for future use, press Save Customization.
Step 9: You can also print, email, and export the report to Excel
Step 10: View the customer page and invoice
Step 11: Choose Customers from the left navbar.
Step 12: Click the customer with the recurring invoice. You’ll see Open (Sent) in the Status column.
Step 13: Press the invoice. You’ll see a Last Delivery timestamp.

Notes:

1. In case you can’t notice the option, please press Form Delivery > Copy on all forms sent by email.
2. Recurring transactions are available in QuickBooks Essentials and Plus only.

We hope you have found this article Helpful. For technical assistance, contact to QuickBooks Customer Support at 1-877-263-2742.