Documents to Apply for Non-Availability of Birth Certificate

Posted by Kim Gill
4
Legal Services
Jun 8, 2016
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What does the Birth and Registration Act of 1969 state?

The Birth and Registration Act of 1969 states births should be registered within 21 days. For NRIs, the registration days are limited to 60. The parents or relatives should visit the Registrar or Sub-Registrar for obtaining the birth certificate of the ward within prescribed period.

The Sub-Registrar maintains and stockpiles all records of infants for a year. They are forwarded to the higher authority afterwards. The Act describes registration of the name is mandatory as well. And its valid period is stated 15 years of birth.

What if the birth is unregistered?

The unregistered birth can be registered legally. The applicant should apply for Non-Availability of Birth Certificate (NABC). When the birth is not formally entered the municipal file, one can obtain this certificate. It fulfills the need of birth certificate for making passport, visa and admission. 

When NABC is issued?

NABC is a substitute document of birth certificate. It is issued when

·         The unregistered birth is record books of municipality. Besides, it is issued when:

·         The birth record was burnt in fire or destroyed in civil disobedience.

How to get birth-proof if the competent authority does not provide it?

Issuance of NABC mandates birth-proof. However, it might not be formally recorded to the MCD books. But its proof plays vital role in getting NABC as well as authentic birth certificate. Sometimes, the officials deny issuing it.

For example, if the birth occurs in a hotel under emergency, the hotel manager or owner obviously can’t issue it. In such circumstances the parents should obtain the statement of the owner or the witness on a letterhead or plain paper. This paper will act as a custodial document. Then, the application can be filed for seeking NABC.  

Later, the competent authority MCD can be accessed for issuing birth certificate.

What documents must be submitted for this certificate?

The scanned copy of the following documents can be sent on the eSeva website for applying it:

  • Photocopy of Passport
  • Parents’ Voter ID
  • School records
  • Medical records (if any)
  • The letter of the birth witness (if any)
  • Religious records
  • Sworn affidavit

One can obtain this certificate after submitting these documents at the MCD office. Within one or two weeks, it is delivered to the applicant.

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