Articles

Corporate or Personal - Plan The Perfect Events

by Alexander A. Founder
Have you seen the most competent person turn into a ball of nerves? Chances are, the person is doing event preparation. Whether it is the company’s next holiday party, award nights or a family wedding - the basic checklist is almost similar. 

Corporate events run the gamut from internal executive summits to industry conferences. Needless to say, it brings together leadership from an organization’s various departments and locations. So is a wedding or a major family function where guests from all across visit to enjoy a day or two. Thumb rule - make them comfortable. 

Not just exceptional organizational skills, planning a corporate event requires serious attention to detail. The event management companies in Kolkata thrive by organizing top-notch experience for the guests. 

Understanding the what, who, where, why, as well as how many is a great start to the planning. Once the proposed date has been selected, mark your calendar immediately. Ideally, events planned at least eight weeks out can be organized with ease as it allows time for invite list development, Save the Dates, reminders, setting up with the right vendors and more.

A lot of waiting around for responses and confirmation is unavoidable in planning a corporate party. 

Pro-tip: Check if there's any particular feedback from previous years to help improve on the current planning.

For wedding events and other family gatherings, don't be worried about what your guests might think about the choices you’ve made only people who ever knew what options you were offered were you, your fiancé, the wedding planner! Guests are there because they care about you and not if the tablecloths are linen rather than silk. That being said, each couple has their set of choice and that should be reflected in their way of organizing. The wedding planner in Kolkata will help you make the perfect schedule and plot the best in the possible event for the day. 

Location

While the newest club may be appealing for a corporate event, it should reflect the audience and the business purpose of the event itself. Take into consideration the commuting patterns in the city such as if they are close to the subway lines or will there be large after-work crowds, if it's easy to drive, or will it be better to make it near the highways. For corporate deals, it is important to assess the real-time access to venues, and check if there is a cancellation fee!

Budget

For corporate plans, usually there is a baseline from the past events. Educated guesses and proper market study can help fill in the gaps. A spending budget will provide with a fiscal blueprint for the event but be ready to expect the unexpected as additional expenses might come up. One of the best ways to avoid it is to plan ahead. This is equally applicable for wedding plans and when you have an expert wedding event planner get it done for you, there are lesser things to worry. 

Food

Depending on what type of venue is chosen, the event management companies in Kolkata will help you decide between using in-house catering (which will work out much cheaper and mostly for the pre and post days on the wedding) or hiring external caterers. Corporate events need a more categorized approach with catering as it might have special dietary requirements. Check whether you are going to pre-order drinks or pay for what is consumed.

Choose wisely, plan in advance and keep things in the budget to call your party a success! 


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About Alexander A. Professional     Founder

572 connections, 23 recommendations, 2,014 honor points.
Joined APSense since, August 23rd, 2017, From Arizona, United States.

Created on Mar 23rd 2019 01:01. Viewed 307 times.

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