Construction Data Management | Everything You Need to Know

The industry is stuck between two worlds: paper and digital. With the rise of the digital era, technology has inevitably crept into different construction processes; smartphones, the internet, and email are unavoidable parts of every project. The issue is that the construction industry never adapted to these developments they’ve continued to use the old systems and processes created when paper was king.

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Digital Processes

Teams can either use paper processes or digital processes, not both. Trying to use both leaves you worse off by creating duplicate work: someone has to make your paperwork digital, inevitably causing an organizational disaster. Going back to an all-paper system is not an option; nobody will hire a contractor that relies on paper. So, the construction industry needs to adapt to a new set of digital tools and processes for better construction data management if they’re going to stop wasting billions trying to hold onto old ways.

Dispute Resolution

Things that fall under the project and the client are productive activities that are necessary to move the project forward. Things under complications are unproductive in the sense that the project either isn’t actively moving forward or they’re caused by an avoidable setback.

You want your team focused primarily on activities that move the project forward, while any client-focused work should be effective and concise. And, in a perfect world, you’d have zero work stemming from complications. Before this can be your reality, you have to understand what’s going wrong.

Expectations Are Different Today

Everybody expects to be working off the most current information. When teams have outdated information, they make mistakes. These mistakes cost time and money to be fixed, meaning one piece of outdated paper could be the difference between a profit and a loss.

Mixing digital assets

Mixing digital assets with paper simply creates too much chance for error. Not to mention the tedium of transcribing paperwork to digital documentation. If you want to eliminate complications and the wasted work that is associated with them, you cannot rely on paper in today’s world. However, this brings up a second issue: organizing and managing digital data.

The Issue With Poorly Organized Data

Digital records suffer from the opposite problem as paper: they can be too easy and convenient. Creating digital data is cheap and simple, meaning employees can unintentionally cause a company to have data overload. Too much data can be just as damaging as relying on paper processes. A glut of poorly organized data can make it extremely difficult to find what you need and update it.

Construction Teams

These two problems comprise a larger dilemma faced by construction teams. The purpose
of going digital isn’t just to move your paper workflows to a computer. Enable your teams to do more with less. The purpose of going digital is to run your business differently, enabling your teams to do more with less.