Clear Undeposited Funds in QuickBooks

by James Antonio Marketing Head

QuickBooks is a powerful accounting tool that allows you to manage your business's finances with ease. But even the best software can have its lapses, and one of the most common issues QuickBooks users run into is having undeposited funds. These funds are payments that have been received but not yet deposited into the company's bank account. Without properly clearing them out, they can lead to financial mismanagement and inaccurate reporting. So if you're struggling to get your undeposited funds back in order, read on for some helpful tips. We'll cover everything from how to identify them in QuickBooks, to how to clear them out for good.

What are undeposited funds?

Undeposited funds are the money received by a business that has not yet been deposited into the company’s bank account. This can happen when a customer pays in cash or writes a check that is not immediately deposited. Undeposited funds are typically recorded as an asset on the company’s balance sheet.

Once undeposited funds have been deposited into the company’s bank account, they are no longer considered undeposited funds. To clear undeposited funds in QuickBooks, you will need to deposit the money into your bank account and then reconcile your books.

How to clear undeposited funds in Quickbooks

  1. Assuming you have already logged into Quickbooks, the first step is to go to the "Banking" menu and select "Make Deposits".
  2. Next, you will want to uncheck the box next to any deposits that have already been made. Then, select all of the payments that you wish to deposit by clicking on them one by one.
  3. Once you have selected all of the payments you wish to deposit, click on the "Deposit Selected Payments" button at the bottom of the screen.
  4. On the next screen, you will be able to select which bank account you would like to deposit the funds into. Once you have made your selection, click on the "Continue" button.
  5. On the next screen, you will be able to review all of the selected payments and confirm that they are ready to be deposited. Once everything looks good, click on the "Make Deposit" button.
  6. And that's it! The funds will now be deposited into your chosen bank account and will no longer show up as undeposited funds in Quickbooks.

Why you should clear your undeposited funds

If you're like most business owners, you probably don't think about your undeposited funds very often. But if you're not careful, they can become a real headache.

Here's why you should clear your undeposited funds on a regular basis:

1. It will save you time in the long run.

If you don't clear your undeposited funds regularly, they can start to pile up. And when that happens, it can take a lot of time and effort to sort through them all and figure out which ones need to be deposited.

2. It will help you avoid mistakes.

If you have a lot of undeposited funds, there's a greater chance that you'll make a mistake when depositing them. Maybe you'll deposit the wrong amount or forget to deposit one altogether. Clearing your undeposited funds will help you avoid these mistakes.

3. It will improve your recordkeeping.

Keeping accurate records is important for any business owner. When you clear your undeposited funds on a regular basis, it will be easier to track where your money is coming from and going to. This will come in handy come tax time or if you ever need to show your records to a lender or investor.

How to deposit your undeposited funds

If you have any undeposited funds in QuickBooks, you can clear them out by following these steps:

  1. Go to the Banking menu and select Deposit Funds.
  2. In the Deposit To drop-down, select Undeposited Funds.
  3. Enter the amount you want to deposit in the Amount field.
  4. If you have multiple payments to deposit, select them from the Payments to Include list. Otherwise, leave this blank.
  5. Click Save Close.


Clearing undeposited funds in QuickBooks is a straightforward process that can save you time and effort when managing your accounts. By using the bank reconciliation feature to ensure all deposits have been accounted for, then reconciling those transactions with their corresponding invoices, it's easy to clear undeposited funds quickly and accurately. With these simple steps, you'll be able to better manage your finances while maintaining an accurate accounting trail of each transaction.


Sponsor Ads

About James Antonio Advanced   Marketing Head

55 connections, 2 recommendations, 300 honor points.
Joined APSense since, February 10th, 2021, From New Delhi, India.

Created on Jan 5th 2023 23:52. Viewed 94 times.


No comment, be the first to comment.
Please sign in before you comment.