Benefits of Cloud Based Gate Pass Management System

by Onestop Global Best Accounting Software In India|

Robbery and other such malpractices are common in every organization that means lack of security or security breach. Whereas safety and security should be the prime concern of every business, be it of employees, visitors, material, vehicles, or raw materials. To track record every detail of entry, exit and purpose of visit, many organizations have started using visitor gate pass management system but what about materials and vehicles records. We feel, they too are equally important for businesses and an organization should have end to end record for it. So, you can get all these features together in One Stop Global- Cloud Based Gate Pass Management Software.

One Stop Cloud based Gate Pass Management system is designed for monitoring and maintaining records of the entry and exit of the company vehicles, employees, visitors and materials. The digital entries in the software track the overall visit of a party in the premises of a certain business. Then the notifications are sent to the concerned department or person and only on approval the permission is granted within the premises.

How Gate pass management system helps in gate safety?


One Stop Global gate pass Management system is beneficial for all type of companies, warehouses, hospitals, schools and many more sectors. It tracks and manages end to end, what comes in and goes out of the premises of your business. The software comes with multiple features like logging of visitor time of arrival and exit, digital check-ins, pre-registration, etc.


  • The Gate Pass Management System shows visitors, vehicles information and permits their access to only specific areas.

  • System records every minute details like - Personal details, purpose of visit, to whom the person will meet. Further, the notification is sent to the person / department and it is on them to accept or reject it.

  • Gate Pass too helps in generating returnable and non-returnable passes. When it is a returnable pass, the gate pass management system makes an entry about the original gate pass transaction so that the record of pending returnable details are easy to procure.

Features of cloud pass gate pass management system

  1. Scheduling:  System also helps in scheduling vehicles in an orderly manner to enhance operational processes of the organization and increases the productivity of the business.


  1. IdentificationThe visitor management system records visitor’s identity with their photographs and save them for future uses.


  1. Monitoring:  Gate Pass system does effective monitoring of user traffic and waiting duration and makes all the work for the business easier.


  1. Digital Badges:  One Stop Global Gate Pass Management System assigns digital badge to the visitor to keep the identity of each and every visitor unique and to avoid any kind of mishappenings.


  1. Notifications:  Gate Pass management system notifies the host about the visitor’s arrival by notification with his details and timings. Only on host’s approval, visitor or vehicle is allowed entry.


  1. In & Out Time Recording: Records accurate in & out visitor timings of the visitor to optimize organizational processes.


  1. Real-time Reports: Generates real-time web-based reports, which are accessible anytime, anywhere. Further, these reports can be accessed, analyzed and then can be used to take some crucial decisions.


Now, Knowing who is within your premises, for how long, for what reasons, and when they leave c an help you maintain the security and safety of personnel and visitors. To avoid mishaps, many organizations have implemented visitor management system while still many businesses, schools, healthcare facilities still use a paper logbook to sign in visitors, These raises a concerns of privacy, security, legibility and accuracy.

Few reasons to opt for cloud based visitor management system 

Lower Costs -Organizations can save an enormous amount on infrastructural costs with one stop Global cloud-based gate pass management system. Web based application can eliminate need of dedicated servers and system-specific hardware, cabling etc. Thus, reducing capital expenditures. Instead, the costs fall into the category of operating expenses.

 No New Hardware – With cloud-based visitor management system, there is no need to install new hardware. Cloud-based systems runs in a browser window, meaning that your existing user machines can be used regardless of whether they are Macs or PCs.

No Maintenance – The cloud-based visitor management system does not require on-site maintenance, no special efforts needed for the maintenance of the whole system.  

Faster to install.  Gate Pass system is fast and easy to install, as no dedicated server need to to configured. So, integrating it on new or existing systems takes no time.

Faster and Easier Updates. Software updates to gate pass management system are scheduled and implemented in advance by One Stop Global timely. So, this free up your internal resources. The company also take care of backup, recovery and data redundancy. New features, updates, and patches are automatically applied to the software. Also, no downloads to be done by the organization.

Data Security. One stop global gate pass management system stores data securely, with numerous backups to ensure that third-party information is securely stored and remains confidential. Settings are done to ensure that only management of the business is granted access to visitor data, which can limit the possibility of a misconduct.


Real-Time Watch List Information. One Stop Global Cloud Based Gate Pass System constantly update lists, on a local server and/or on several local servers across multiple locations. Actually, a cloud-based visitor management system offers amazing timesaving and security benefits for multi-location facilities, because they are able to enter a watch list entry just once and deploy it across all locations, in near-real time.


Faster Communication. If an offender enters your premises or tries to gain access, a cloud-based system can immediately send alerts through text (SMS), email, mobile push notifications, and web-based push notifications to the listed recipients, such as first responders or security personnel. This can significantly reduce the amount of time it takes to act on a situation. It can also keep the rest of your staff safe until help arrives. It clearly increases the security of the people as well as the business. 


 Access Data Anywhere. The data entered into a cloud-based visitor management system can be 

accessed anywhere, and on all types of devices such as laptops, computers, tablets and mobile phones.


Integration with other Security-related systems. A cloud-based system can typically integrate with other technology-based systems very quickly and easily. For example, facial-recognition cameras, door-locking systems, access control systems, sirens, signage, etc. can be integrated with cloud-based visitor management systems whereas older, server-based systems are arduous or impossible to integrate.



So, to increase the safety and security in your premises, cloud based gate pass management system is must. It also decreases the efforts plus saves money of businesses.

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About Onestop Global Freshman   Best Accounting Software In India|

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Created on Dec 18th 2021 04:07. Viewed 253 times.


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