Avoid a Financial Disaster: Learn to Delete Duplicate Transactions in QuickBooks Now

Duplicate transactions in QuickBooks cause inaccuracy in financial reporting and make it time-consuming. Sometimes due to careless entries or other issues,  QuickBooks accumulates duplicate entries. It is very important to delete duplicate transactions in QuickBooks Online or Desktop. Therefore in this blog, we will discuss how to delete duplicate transactions in quickbooks desktop or online. 

You can connect with our QB Proadvisors at +1-(855)-955-1942 to get immediate assistance. They can guide you on how to fix duplicate transactions in quickbooks desktop.

Reasons For Duplicate Transaction In QuickBooks 

QuickBooks accumulate double entries when you import transactions into the company file. Moreover, sometimes the issue can arise when your rebuild data. Here are all kinds of possible reasons for duplicate transactions in QuickBooks.

• Because of the Verify and Rebuild Data utility

• Because of the importing transactions from external application

• Because of missing details in the Point of Sale system

• Created when entering transactions manually.

How Can I Check For Duplicate Transactions In QuickBooks Online?

Although there isn’t a specific way to check for duplicate transactions in QuickBooks Desktop, some filters can help you find them. Follow these steps to find the duplicate transactions in the QB.

• Open QuickBooks Online and click on the gear icon on the bank account

• Now, select the Chart of Accounts tab and click on the View Register tab.

• In the bank register, select the filter menu and let it open

• Now, apply a filter to search for a quarter of one month of transactions

• Select the payment or deposit column and change the sort by the option to by the amounts

• Now, change the sub-sort to by the date

• Identify the duplicate transactions in the list.

Here’s How To Delete Duplicate Transactions In Quickbooks Desktop

You can delete duplicate transactions in QB desktop in both register mode and side-by-side mode. 

Register Mode

Here’s how to delete duplicate transactions in QuickBooks desktop in register mode:

• Open the banking tab, and choose bank feeds

• Now, choose the bank feeds center, and look for the items received from the financial institution

• Click on the View button and followed by correct transactions

• Click on done and then Yes in not finished matching window

• Now, after you are sent back to the online banking center, 

• Browse for the same items that are received from the financial institution

• Select and delete them

Read About This: QuickBooks Online Hack: Undo Bank Reconciliation Without Losing Your Mind!

Side By Side Mode

Here’s how to delete duplicate transactions in QuickBooks desktop in side-by-side mode:

• Choose the Banking tab followed by the Bank feeds

• Now, select the Bank feeds center

• You can select all the accounts with transactions you want to delete

• Now, click on the items to delete

• Select transactions and delete them

• When asked, select yes and confirm

This shall delete duplicate transactions in QuickBooks Desktop or Online in both side-by-side mode or register mode.

Talk to an expert?

Hopefully, you have a better understanding of how to delete duplicate transactions in quickbooks desktop or online now. If you cannot find or delete duplicate transactions in QB Desktop or Online, contact QB Proadvisors. Dial +1-(855)-955-1942 and allow the technical experts to fix the duplicate entries in QB.

 Frequently Asked Questions

Q1: How do I identify duplicate transactions in QuickBooks?
A:
To spot duplicates in QuickBooks, check for transactions with the same date, amount, and vendor/customer. Use:

• Reports > Transaction Detail
  
  

• Apply filters: same account, date, and amount
  
  

• Cross-check bank feed imports
  Duplicates often occur during manual entry and bank feed sync.
  
  

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Q2: Can I delete multiple duplicate transactions at once in QuickBooks?
A:
Yes, you can. In Banking > Reviewed, select transactions you believe are duplicates. Use the Batch Actions > Exclude Selected option. Then:

• Go to Excluded tab
  
  

• Select and click Delete
  This clears duplicates without affecting your books.
  
  

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Q3: Will deleting duplicate transactions mess up my QuickBooks balance?
A:
No, if the transactions are truly duplicates. Deleting them corrects your books. Just make sure:

• They aren’t reconciled
  
  

• They match identical entries
  
  

• You’ve saved a backup
  It’s best to review monthly reports before making changes.
  
  

Read About This: QuickBook Payroll Services: The Game-Changer Your Business Needs Today

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Q4: Why do duplicate transactions happen in QuickBooks?
A:
Common reasons include:

• Manual entry + bank feed import
  
  

• Sync errors from connected apps
  
  

• Bank feed connection refresh bugs
  Always check rules and app integrations to avoid recurrence.
  
  

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Q5: How do I prevent duplicate entries in the future?
A:
To avoid duplicates:

• Use bank rules properly
  
  

• Don’t enter transactions manually if you use bank feeds
  
  

• Reconcile regularly
  
  

Limit app sync overlaps
This keeps your books clean and accurate.