On the other hand, with the competition for finding the right workforce at an all-time high, more and more companies are now looking at building remote teams in different countries. Without the restrictions of hiring only from the local talent pool, companies can leverage foreign talent, and significantly reduce operational costs at the same time. However, there are still companies in the West who are skeptical about working with remote offshore teams or even remote teams in general for one primary reason. They just don’t know how to make it work.
Will it hamper productivity? What if the project fails? Is it efficient to build a remote team? These are some of the many questions that are contemplated over. This blog post is the answer to all those questions. In this post, we highlight five tips, which, when implemented, will ensure maximum collaboration and productivity with your remote team.
1. Be intentional
Your local team is the team that you see every day. You either pass them by in the halls, eat lunch with them, or hang out together at the local restaurant after office. They’re the people that are always around you and can easily reach out to you when they need to. On the other hand, imagine you build a remote team in a country like India – hundreds and thousands of miles away from you. Your remote employees cannot stop by at your desk or meet you every day. And that’s where being intentional can work wonders.
What does it mean to be intentional?
Simply put, this means to take extra efforts to make your remote team feel like they belong to your organization – that they’re not unlike your local team.
When an employee, remote or otherwise, feels appreciated or recognized, their productivity automatically increases. Simple things like responding to them as quickly as possible, creating virtual spaces for socializing, or always remembering and celebrating birthdays and work anniversaries may seem insignificant, but can be extremely gratifying. Make each team meeting as an intentional opportunity to engage with your remote team, and find new ways to contribute towards a healthy collaboration.
2. Create a communication strategy
Gone are the days when geographical distance affected how teams communicate with each other. Today, given the plethora of technological advancements in the world of communication, initiating contact with someone across the globe barely takes a few seconds.
Studies have suggested that between 60-90% of all communication can be nonverbal – basically, it’s easier to get on the wrong page when working with remote teams who aren’t physically present to understand the tone of your voice. This makes it all the more important to build a robust communication strategy. Here are some strategies that you can implement:
Make it a point to engage with your remote team at least once a day. It doesn’t always have to be work-related.
Use multiple channels to communicate. Instant messaging channels like Slack work wonderfully for quick messages and updates. On the other hand, video-conferencing tools like Skype can be used for presentations, brainstorming sessions, and review meetings. Choose your channels wisely.
Schedule weekly, or bi-monthly calls with your team. Take this time to discuss the workflows, any blockers, and the highlights of the project so far. This constant interaction and engagement will help remote workers feel included.
3. Use cloud-based project management tools
If remote employees cannot find an important document, struggle to download files because there’s no system in place, or forget when an important task is due, you’ve failed to address the basics – implementing task-tracking and project management tools. Some famous project management systems include Wrike, Trello, Basecamp, Zoho Projects, and Clarizen.
Click here to know more about how to manage remote teams effectively.