5 Tips for a Better Business Zoom Meeting

by kapil Mehta # Guest Blogger

For those businesses which need to meet remotely, manage a remote team or use video calling technology to connect with other business contacts, Zoom has offered the ideal and manageable solution. This platform has become a popular choice for those needing to connect, especially within a business or an educational environment.

In order to get the most out of Zoom, it's always handy to know how to have a more successful meeting.

If you're new to remote meeting software or if you're not sure how best to get started with this platform, here are five tips that can help you.

1. Set Up a Secure Connection

First things first: you need all your Zoom meetings to be secure, for the protection of your own business as well as those you are liaising with off-site. The risks associated with an online Zoom meeting are increased if you have an open link between many different participants and where this link could be shared easily.

It's a good idea to always set a password for Zoom meetings for the right attendees to be able to securely log in and keep your meeting protected.

2. Pick a Considerate Time of Day

When thinking of a time that's convenient for everyone, consider the working schedule of those remote people you're connecting with (such as if they're working specific shift patterns or nights). Also, think about international time differences if you're logging in with business associates from around the world.

It can be difficult to find a time that everyone is happy with, but try to find a time that's best by discussing options with your contacts instead of assuming a time that works only for you.

3. Ensure Efficiency with Captioning

If you're having large-scale meetings with many participants, that's a lot of information going around. If you're discussing vital points, it's a good idea to do what you can to ensure nothing is missed. Even if participants are taking notes, there's always the chance something could be misheard or misunderstood.

Using closed captioning helps to provide a better-communicated meeting with easy references for what is being said.

4. Make Sure to Elect a Host

For a productive meeting, you always need someone to take the helm and direct the discussion, and this is no different from a virtual meeting. In fact, it's even more important because you don't have a traditional setup of a host being stood at the fore of a group of people in a meeting room, for example.

When you're dealing with many different people virtually, participants can easily become distracted, so a clear meeting host is important.

5. Allow the Host to Control Audio

As well as directing the conversation, the host should also have the power to control the volume of all attendees. Without audio control, you can risk participants interrupting either the host or other people or even dealing with disruptive background noise.

The option to mute or control volume is necessary for a meeting to remain productive and on track.