5 Tech Tips and Tricks for Managing Business Data

An essential part of starting a business is getting your data together. Here are five tech tips and tricks for keeping track of all your data throughout the process.

1. Duplicate Mailboxes

When you receive mail from clients, you need to have a place to store it safely. The best way to keep track of everything is to create a duplicate email account for each client. It can contain all the same information about them but will allow you to keep track of the correspondence through your primary inbox. It will enable you to keep track of any communications from prospective clients as well.

Gmail:

If you are unaware, Gmail offers a great way to use the same email for multiple purposes. You can create a unique address specifically for personal or business usage. To do this, navigate your browser to Gmail and sign up using your desired email address.

After you sign up, Gmail will send a verification link to that email address. You need to click on it and tell Gmail that it is okay to use this address. Once everything is set up, you can use your new email for anything by signing in at gmail.com.

2. Use Text Files

You never want to lose data, and the best way to protect yourself in case anything goes wrong is by using text files. You can easily store text files on your computer, and if anything happens to the hard drive, you will still have a backup. Data loss is one of the most common technical problems, and all you need to do is place your information in a text file. You can also find these files are more accessible for you to turn into other formats.

3. Use Digital Transformation Services

A digital transformation company can help you manage and use your data for the business's good. The company will address any weaknesses of data management in your company and use the collected data to give customers a better experience.

4. Backup Folders

Even if you have text files and a sound organizational system, there is still a chance that data can be lost or damaged. To protect yourself from losing any critical information, you should always have a backup folder to store your essential files. If you do not have a backup folder, you should make one immediately and store important files in the folder.

Your backup folder should be on a separate hard drive from your regular data, and it should always be kept safe and away from water sources or anything that might cause damage to it. You can even dedicate one computer to storing everything in your backup folder, so you know the data is well protected at all times. If you have a laptop with a separate hard drive, be sure to set up your backup folder on it to be easily accessed whenever necessary.

5. Cloud Storage

An even better option than a backup folder is cloud storage. With this system, you will still have all your essential information and documents saved, but they won't take up as much space on your computer. They also don't require any additional work to keep everything organized and protected.

The software is also straightforward; it allows you to access your information from anywhere and keeps all of your files safe. The best part is that they are usually accessible or very affordable. For example, Microsoft has free apps for mobile devices that sync with their SkyDrive. There are also several other options available in the App Store and Google Play Store.

If you don't want to use one of these programs, there are plenty of other choices. Some examples include Sugar Sync, Evernote, or Dropbox. These three allow users to sync files between multiple devices.

One of the best aspects of cloud storage is that you can use it for anything, not just pictures and videos. You can also use it to organize all your important documents, like tax forms or bank statements. It will keep them organized in one place where you can easily find everything when you're working on a project or finishing your taxes.

Business data is vital for the success of your venture. Use cloud storage, text files, and duplicate mailboxes to protect your data. Employ a digital transformation provider to help you track and manage your business data.