10 Most Useful Business Analysis Tools
by Ananya P. Co-founderAs a practicing business
analyst, trainer and consultant for last 25 years, I have come across many
business analysis tools. I was forced to use some of these tools because my
clients and organization mandated some of them.
I do read about a lot of blogs and articles about which business
analysis tool is used extensively by industry. Many of them appear to be
simple marketing propaganda by the tool vendors (or copy paste from someone
else’s blogs) saying the particular tool is the greatest tool for business
analysis.
Fundamentally, we need
following types of business analysis tools:
- To
track requirements
- Describe
requirements in certain detail
- Model
requirements wherever feasible
- Collaboration
tools
One can get a toolset
literally free for all these 3 types of requirements. Here is it true list of
the tools that I have used extensively. I have no intent to please or promote
any specific tool or organisation.
I am going to start with
number 10 and go down to number 1.
#10 Star
UML
The tool I look forward to for any UML diagram
is StarUML. I have a version on my system which is free which I believe is no
longer free on the net. StarUML is a pretty simple software to learn to
draw use case diagrams such as the Class diagram, State diagrams etc. In case
your company is still in the waterfall world, you will find StarUML pretty
useful tool to develop any kind of UML diagrams.
YouTube video links on Star UML:
https://www.youtube.com/watch?v=QWcbyturXVI&t=3s
https://www.youtube.com/watch?v=xObBewqkdk8&t=2s
9 Google Voice typing
Google voice typing is indeed a boon for me. I
am a pretty bad typist and I used to have a terrible experience in trying to
create documentation. With Google voice typing that pain is gone. In fact, this
blog you are reading was created using Google voice typing. The same amount of
documentation if I would have tried to do using MS word or any other tool,
probably would have taken me 4 times more time and 10 times more pain.
8 Google
drive
Another neat software from Google which allows
us to share documents in a secured manner. It practically offers unlimited
storage capability and for about $3 per month. You get humongous space to store
and share your project artefacts.
7
Screencast-o-matic
Screencast-o-matic is a very little known tool
but I found it extremely helpful. As business analysts, we need to ensure that
all the discussions that we have with our stakeholders are recorded and kept
for future reference. Screencast-o-matic does a fantastic job of recording our
discussions and keeping them stored in a place like YouTube which we can access
anytime later. One can make the YouTube videos private so that only your team
members and stakeholders are able to access the videos. No more missing
discussion points and no more worrisome fact that we missed something to note
down during a discussion.
6 Skype
Skype is again a wonderful tool for remote
working and collaboration with stakeholders. Today end users, developers could
be in any part of the world. A tool like Skype allows us to coordinate and collaborate
seamlessly irrespective of where we work.
5 BizAgi
BizAgi is another free tool that I really love.
It's very simple to use and is extremely powerful when you wish to draw
business process models. The good part about BizAgi is, it also generates a
fantastic documentation in MS Word.
4 MS PowerPoint
You will read lot of people saying death by
PowerPoint and all kinds of stuff as how evil PowerPoint is.The fact is MS
Office is not going to go away from corporate life in near future. Businesses
need communication and presentation. Nothing beats PowerPoint at this time to
share our ideas to our stakeholders.
3 MS Word
Among the Microsoft tools, I possibly hate the
most is MS Word. I somehow find it extremely hard to work as effectively with
MS Word is I can work with MS Excel on MS PowerPoint. Still MS Word is the most
popular word processor that are stakeholders continue to use and hence we must
be familiar in creating documentation using MS Word. The amount of BA documentation
that we do using MS Word has come down dramatically over last 20 years but still
there will be enough times when MS Word will be a good tool capture ideas,
notes and discussions.
2 MS Excel
This is my most favorite MS tool. I do my entire
BA documentation using MS Excel. I create wireframes using MS Excel. I use
extended data matrix to understand UI requirements. If you learn use Excel well,
I bet you definitely fall in love with Excel. It's quite a powerful tool for
many things that anyBA wishes to do including requirements management, user
interface development, traceability matrix etc.
Article on Excel
Prototype : https://www.linkedin.com/pulse/struggling-user-interfaces-try-little-secret-tool-dreamer-and-doer
Video on Excel Prototype:
https://www.youtube.com/watch?v=2iS7UVY4yXs&feature=youtu.be
1 Google search
Finally nothing beats Google search. Anytime you
get stuck as a BA, you need some help, you need a particular template, just do a
Google search. Anyone who learns to leverage Google will be a Super BA.
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Created on Jul 6th 2018 04:40. Viewed 330 times.