Articles

Tracking, Maintaining, and Managing Fleets with Asset Tracking Software

by Brandon Vincent I.T. Consultant
Whether you're responsible for a fleet of ten of a fleet of thousands, fleet maintenance is an ongoing process. Not only must all company vehicles be serviced throughout their lifecycles, you need a reliable system for tracking, maintaining, and managing each car, truck, forklift, and other equipment. Fortunately, software can make your job much easier.

What Do You Need to Track?
Asset tracking software is a complete solution that allows you to track everything associated with a vehicle throughout its lifecycle including:
·       Vehicle data – Year, make model, VIN, purchase price, mileage, and so on
·       Driver information – Driver name, driver's license number, driver history, and so on
·       Insurance information – Insurance company, policy number, and other details
·       Service history – Scheduled service, preventative maintenance, and repair history
·       Accident history – Minor and major accidents, cost associated with accidents, etc.
·       Fuel consumption – Excessive fuel consumption could indicate driver fraud or add to the total cost of ownership
·       Inspection history – From state-specific inspections to industry-specific regulations, use software to create a record of inspections

Using Fleet Maintenance Software to Protect Your Investment
Tracking vehicle and driver data is an important part of asset tracking software, but it's not the only part. In fact, the best fleet software extends beyond documentation and serves as a tool for protecting your initial investment in the fleet as well as for controlling future costs. In order to get the most value out of each vehicle, maintenance is an absolute must. After all, failing to keep an engine well-lubricated with oil can result in catastrophic engine failure and costly repair bills.

While you could rely on individual drivers to get the oil changed every 3,000 miles, doing so is inviting trouble. A better approach is to use fleet maintenance software to track each vehicle's mileage and schedule maintenance according to a master plan.

There are several ways to track each vehicle's mileage. One of the more common ways is through a fleet fueling program. With this option, each time a driver puts gas in a company vehicle using a fleet gas card, the driver is prompted to enter the car's current mileage. Depending on the software and fleet fueling program, you may be able to import this information directly into your asset tracking software. From there, your software can alert you to vehicles in need of scheduled maintenance.

Using Fleet Maintenance Software to Make Smarter Buying Decisions
In addition to tracking vehicles and scheduling maintenance, asset tracking software can help you make smarter buying decisions. For example, if your fleet is composed of several makes and models, you can review the reliability and cost of ownership based on model. You may find that while a given model cost less than another model originally, it may cost much more to operate over its lifetime or have a much lower residual value. You may also find that some models are less reliable than others and that the amount of associated downtime is unacceptable.

Prevent problems, protect your investment, and make smarter decisions over time by using asset tracking software to manage your fleet and its maintenance needs.


Enterprise asset management is becoming more and more popular with with businesses around the world. MRO Software is one of the leading fleet maintenance software available today.

About Brandon Vincent Innovator   I.T. Consultant

22 connections, 0 recommendations, 68 honor points.
Joined APSense since, August 27th, 2012, From San Francisco, United States.

Created on Dec 31st 1969 19:00. Viewed 0 times.

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